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Mike Wallace, owner of Rosemary Bookkeeping in Reading has won the coveted PEOPLE Award for Bookkeeper of the Year.

Rosemary Bookkeeping Reading’s Mike Wallace has been awarded the prestigious PEOPLE Award for Bookkeeper of the Year. A highly desirable achievement for a bookkeeper, this award is based upon the nomination of their colleagues and is given to a bookkeeper who goes out of their way to support not just their clients, but their staff and peers.

Rosemary Bookkeeping Brand Leader Nina Skoczόłek says that Mike was a model candidate for such a distinguished award due to the depth of his support and expertise, describing him as, “A truly invaluable member of the Rosemary network.”

“Mike makes himself available to guide fellow franchisees, sharing a wealth of expertise, showing patience and willingness in doing so,” she says. “A key foundation of Rosemary is of supporting each other and [Mike] goes above and beyond in doing so.”

Rosemary Bookkeeping Marketing Manager Victoria Tayler echoes this, adding, “I was delighted that Mike was nominated for this award by one of his peers, Mike has always been exceptionally helpful to others within the network as well as the wider ServiceMaster brand. Mike is an invaluable member of the Rosemary Bookkeeping Network.”

Mike told us that he was especially humbled to win his award surrounded by the peers that nominated him at ServiceMaster Live. He says “As this was an award voted on by my fellow Rosemary Franchise Partners, I was particularly honoured & grateful to have received it. It was great that we were able to be presented with the awards at ServiceMaster Live, given the events of the last couple of years. To see & meet a number of fellow franchisees from the other ServiceMaster brands as well helped make it a really enjoyable and beneficial event.

We would like to once again extend our congratulations to Mike on his award. People are at the heart of franchising, and to be recognised by your peers for your hard work in such an environment is truly a special thing indeed.

If, you are in Reading and the surrounding areas and would like to receive expert help from a bookkeeper who always goes above and beyond for his peers and clients, give Mike a call on 0118 324 0322.

Written by Tom Page, Digital Content Writer

Fiona Perks, the owner of Rosemary Bookkeeping in Wyre Forest has won the prestigious INVEST Award for Commitment and Dedication for her devotedness to providing bookkeeping services to those in need.

Fiona Perks from Rosemary Wyre Forest has been awarded the coveted Invest Award for Commitment and Dedication at ServiceMaster Live! A highly prestigious achievement, this award is given to a bookkeeper who is committed to giving back and raising awareness of the need for quality bookkeeping services. This year, Fiona won the award for her commitment and investment in the Rosemary Bookkeeping name through her continuing work on the development of her bookkeeping services. Since starting her business in 2019 Fiona has truly embodied the Rosemary ethos of creating a GREAT PLACE TO INVEST, and always goes above and beyond in the work that she does. To us, bookkeeping is all about people and community, and due to the nature of her work as a franchisee for Rosemary, Fiona can be engaged in more than just their own business. She can truly work at strengthening a whole community of businesses, helping both Rosemary clients and owners invest in a brighter future.

Rosemary Bookkeeping Marketing Manager Victoria Tayler describes Fiona as “A delight to have in the Rosemary Bookkeeping network. She works hard in her own business whilst also sharing contributions and ideas to develop and improve the whole Rosemary Network, it was wonderful for Fiona to recommend Rosemary as a great business opportunity and have a new business owner in our network.”

At ServiceMaster Live! Fiona was recognised for her work amongst the community of bookkeepers from our nationwide Rosemary network that she works so hard to strengthen. Fiona says that “It was amazing to win the award at the ServiceMaster Live, the other franchisees in the network are brilliant so it was a real honour to be chosen.”

She also describes her investment in Rosemary as the result of a lot of hard work and a labour of love. “I have been working hard for the 3 years I have been with Rosemary to build my client base whilst keeping the Rosemary Brand at the front of my mind,” she says. “I absolutely love being a part of the Rosemary and ServiceMaster family and will keep pushing myself to meet my goals!”

We would like to once again thoroughly congratulate Fiona on her award and thank her for all her hard work and investment into Rosemary over the years, and we look forward to working towards her goals with her.

If you are in the Wyre Forest area and would like help from a professional bookkeeper with the strength of an entire bookkeeping community behind her, get in touch with Fiona today by calling 01299 333134.

Written by Tom Page, Digital Content Writer

The owner of Rosemary Bookkeeping in North Kent & Isle of Sheppey has won the North Star Award for Franchisee of the Year at ServiceMaster Live!

‘ServiceMaster Live!’, which took place this May, was a gathering of franchisees from across the ServiceMaster Ltd. franchise network, during which franchisees from each of our brand family members came together to learn from one another and celebrate each other’s successes over the past few years.

The awards ceremony, held at the close of the event saw many franchisees recognised for their excellent contributions to their respective franchise network, and the work they have done in the last 12 months. This included Rosemary Bookkeeping’s own Grant Dye from Rosemary North Kent & Isle of Sheppey, who was awarded the prestigious North Star Franchisee of the Year Award. The pinnacle of achievement for a franchise partner within the Rosemary network, this award is given to the franchisee that has truly embodied the ServiceMaster ethos of going above and beyond in all aspects of business ownership to deliver a truly first-class experience to both staff and customers.

This year the award goes to a Grant Dye, for his exceptional work in all areas of business management and development. Grant has fully embraced the Rosemary System, and been actively involved in the development of new solutions and services within the network, as well as new technologies. Chiefly, this has included working hard on automating their internal processes to constantly deliver a high level of customer service to their clients – as evidenced by the high volume of glowing reviews for his services.

Nina Skoczόłek, Brand Leader for Rosemary describes Grant as the perfect Rosemary franchisee “Grant is supportive and provides encouragement for growth towards other franchise partners in the network. He is a true Rosemary Bookkeeper – cut him in half – he’ll bleed orange,” she said, before presenting Grant with his award at ServiceMaster Live!

Rosemary Bookkeeping Marketing Manager Victoria Tayler added. “Grant thoroughly deserves this award. Grant truly embraces being part of the Rosemary Bookkeeping network and always is forthcoming with ideas, embraces the brand and the network as a whole and works hard to develop and grow his own business at the same time.”

Upon receiving his award, Grant says he was very particularly thankful to receive an award of such magnitude amongst his peers. “I was greatly humbled by receiving this prestigious award for Rosemary Bookkeeping franchisee of the year, as I was in the presence of great franchisee partners that I look up to,” he says.

He went on to thank his team and clients for all that they have done to aid him on his Rosemary journey. “I attribute my success to the great support and knowledge from the Rosemary franchise team and our family of franchisee partners; my fantastic clients who are a firm part of the current and future culture and a clear 3 years strategic and marketing plan that focuses my energies in the right direction, to achieving my objectives and goals.”

We would once again like to congratulate Grant on his award and look forward to seeing what he does next.

Grant covers the North Kent and Isle of Sheppey area, find out more about how Grant can help you here or give him a call on 07970 696391.

Written by Tom Page, Digital Content Writer

The owner of Rosemary Bookkeeping in Stratford is celebrating after winning the award for Rookie of the Year at ServiceMaster Live!

‘ServiceMaster Live!’, which took place this May, was a gathering of franchisees from across the ServiceMaster Ltd. Franchise network that allowed franchisees to network and celebrate each other’s successes over the past few years.

Part of this was an awards ceremony, held at the close of the event which saw many franchisees recognised for their excellent work over the particularly difficult period since the start of the COVID-19 pandemic.

One of these franchisees was none other than Rosemary Bookkeeping’s own Mohammad Hossain, who began his Rosemary journey at the beginning of 2021 after the early lockdowns caused him to take a step back and reconsider his career. Up until this point, Mohammad had been amassing a plethora of skills and experience within the bookkeeping and accounts sector – but decided that it was finally time to put them to good use in running his own business.

When we interviewed Mohammad in early May he told us of his aspirations at this time to grow his business through franchising:

“I wanted to be independent and be out on my own as I was very confident in the skills, knowledge and expertise I had in accounting and services like payroll, VAT, and CIS. I was fully confident that I can run my own business. But I knew it would be difficult for me to do this on my own without any kind of support to help me strengthen and grow the business. So, I decided not to go alone and to go with a franchise that could give me all the support I needed to grow.”

And grow Mohammad has, as evidenced by his winning Rosemary Rookie of the Year at ServiceMaster Live! This award is given to a franchisee in a new business who has successfully implemented the Rosemary model to substantially grow their business, build their local reputation and constantly improve their skills.

As a shining star of our network and a newer franchisee, Mohammad was the perfect candidate for such an award. “It is no wonder Mohammad has won Rookie of the year,” says Rosemary Bookkeeping Marketing Manager Victoria Taylor. “He has so much energy and enthusiasm for growing his Rosemary Bookkeeping Business and providing a highly valuable service to his clients, I am sure this is just the start of what will be an outstanding journey.

His award has also galvanised Mohammad to keep growing and develop further. “It feels wonderful to win Rookie of the Year 2021,” he says. “I feel grateful and inspired. But I attribute this success to the whole Rosemary Team, who have worked work to help me achieve this honour. Having a great award like this award is now inspiring me to set a new ambitious target for the future, and a business plan to achieve it.”

We would once again like to congratulate Mohammad on his award and look forward to working towards what is sure to be a certain and bright future with him.

If, like Mohammad, you would like to begin a franchising journey with us to grow your very own successful bookkeeping business, give our friendly franchise sales team a call on 0116 275 9005, or fill out a contact form today.

Written by Tom Page, Digital Content Writer

The effects of work-related stress and how having a bookkeeper could help.

Not only is April the start of springtime and a new tax year, but it is also International Stress Awareness Month. Held every April since 1992, this annual event is all about increasing public awareness of the causes and cures for stress.

This year the Stress Management Society, which heads the monthly initiative, is encouraging people to regain connection, certainty, and control in their lives through the use of daily challenges. They are encouraging members of the public to pick one action to benefit their physical, mental and emotional well-being and carry it out every day.

If you have a small business, you are probably no stranger to stress. There is a lot to remember and even more to juggle – especially if you are doing your own bookkeeping. At Rosemary Bookkeeping, we understand that not everyone who starts their own business is well-versed in the challenging and complex work that is often required to stay on top of your finances. So, you might put it off, or spend a prolonged period just struggling on your own. As a result, all of this work can keep piling up, creating more and more stress, and taking a toll on your wellbeing. But what actions can you take to better it?

How stress can affect you

Stress can affect you in all sorts of ways. A moderate amount can be good. Without stress, our ancestors would not have been able to stay alert to potential dangers in their environment. The environment may have changed – we are no longer in caves – and so have the dangers – we are no longer worried about the potential of being attacked by a sabre-toothed tiger. But the response in the body has stayed the same. According to the Stress Management Society, when we are stressed, our bodies go into what you have probably heard referred to as ‘fight or flight mode’, releasing a mix of hormones like adrenaline, cortisol, and norepinephrine to prepare us for action. This was useful when we have to flee from or face up to real danger. The problem comes when our bodies enter this state in inappropriate situations such as at home or work, or in response to a looming deadline.

The bodies’ response to stress will differ from person to person and can be emotional, physical, or behavioural, but it often exacerbates pre-existing problems an individual can have. This makes it hard to pinpoint specific or universal effects of stress. However, the University of Cambridge has observed common effects of work-related stress, including:

Behavioural Effects:

Substance misuse
Isolation
Lack of punctuality
Situational displays of ‘inappropriate behaviour’

Emotional Effects:

Depression
Anxiety
Irritability
Frequently fluctuating emotional state

Effects on the work organisation:

High absenteeism and labour turnover
Poor timekeeping, motivation, performance, and productivity
Low morale
Increased employee complaints, ill-health, and accident & incident reports

Physical Effects:

Sleep disturbances
Headaches
Gastrointestinal upset
Raised blood pressure

Prorogued stress can be especially bad for the body and, according to the Stress Management Society, can contribute to many serious health conditions like heart disease, hypertension, high blood pressure, strokes, ulcers, diabetes, IBS, tooth loss, joint pain, miscarriage, allergies, and alopecia.

How a bookkeeper can help you

So, what can a bookkeeper do? If you run a small business and are finding the work of staying on top of your finances is causing you stress, you may want to consider enlisting the help of a professional bookkeeper.

This is different from the role of an accountant, whose job is to give you an overview of trends, profitability, cash flow, and other financial factors. A bookkeeper provides more hands-on support in taking care of your books through the regular recording, tracking and management of your business’s financial transactions and data. This will allow you to reliably measure your performance and help to formulate the proper strategies to better position your business within its market.

A professional bookkeeping business can help you with the job of managing your books by:

Carrying out data entry
Balancing bank ledgers
Preparing bank reconciliations
Tracking income and expenses
Carrying out VAT returns
Maintaining the general ledger
And sometimes even completing payroll and also producing monthly Profit & Loss reports.

Save yourself from the stress of bookkeeping by outsourcing to Rosemary Bookkeeping today. To find out more about our services, or to chat with our experts, give us a call on 0345 862 0072, or find your nearest Rosemary Bookkeeping business now.

Written by Tom Page, Digital Content Writer

You can’t leave it all to tech.

Bookkeeping is tricky. Especially for small businesses, when you are juggling a million other things. So, it’s understandable that you want to ease the burden of this task any way you can. Nowadays we can turn to technology to solve most of our problems, and bookkeeping is no exception. You may have even seen adverts praising digital bookkeeping aids. Popular software like Xero and Quickbooks promise to make bookkeeping easy, help you track and manage expenses and stay on top of taxes. But how true is this?

What bookkeeping software does

Quickbooks promises three major things:

  • The ability to stay on top of taxes
  • The ability to track and manage expenses
  • Keeping data that allows for ‘no-nonsense’ payroll

This technology is all designed around one central premise: streamlining your bookkeeping experience. Everything bookkeeping software do is about using technology to save you time.

The bottom line is, using online software depends on you. Your ability to use this software depends on how much you know about bookkeeping and how up to date you are with recent legislative changes etc. For example, Quickbooks and Xero both rely on the use of VAT codes. But they do not provide support on what these are, and how to use them. For all their data and efficiency, they do not help much if you don’t know a lot about bookkeeping. As a result, relying on this software means taking a big risk depending on how much you know. If you are not confident with your books, you would still be better off using a bookkeeper.

What a bookkeeper does better

Having a personal bookkeeper involves all the benefits of bookkeeping software and more. They help you keep on top of your VAT returns, payroll and tax obligations. A bookkeeper also helps you track and manage your expenses, produces debtor and creditor reports to help with your cash flow and daily management of your business. They provide you with industry-specific knowledge and help you make more educated business decisions. This means you receive support all year round with any bookkeeping queries you might have. With a bookkeeper, you are not reliant on technology. QuickBooks and Xero are fantastic tools that can automate a big part of the bookkeeping process, but when it comes to technology, errors made by automated systems cannot be avoided and need somebody with experience and knowledge to check if the entries and codes are correct. Using a bookkeeper allows you not to be reliant on the software and automatic data entry. A bookkeeper also assures that your business is compliant, you meet all the deadlines, and your information is archived properly. Thanks to this you can avoid costly mistakes, save time and money. knowing that your business finances are in good hands.

For a reliable and professional bookkeeping service, contact your nearest Rosemary Bookkeeping business today.

It’s a question often asked. Small businesses the world over find themselves struggling with their books, but don’t want any extra expenses. So; is it really necessary to outsource your bookkeeping?

The simple answer is: there is no simple answer. It really does depend on you, your time, and your business. You have a lot of options, including purchasing accounting software to make it easier for yourself. But even with the help of these tactics, doing your own books can be daunting, tricky and time consuming.

The question you have to ask yourself is whether it is easy for you to do your own bookkeeping.

Naturally, circumstances differ from business to business. In many cases, a sole trader or small business will start off doing their own bookkeeping and manage to keep on top of it. The problem is, when you start to get busier, time is precious, and you need to decide how productive it is to be spending your time sorting out your receipts and invoices rather than concentrating on the activities that drive your business.

Bookkeeping is also one of those tasks people tend to put off. Especially when trying to focus on everything else involved in running a business, it is easy to fall into the trap of putting it in the diary or setting time aside every month, and then having something come along that then takes precedence. It’s about priorities, and bookkeeping – more often than not – falls into that dreaded “to do list”.

This tends to cause small business owners much more stress in the long run. All of a sudden, that small pile of receipts and invoices can develop in to a messy pile of paperwork that will take hours to sort through.

Ultimately, it comes down to a personal decision about productivity. If you spent the time working on your business instead of doing your own books, what would that translate to in monetary terms? If it’s likely to be more than the fee you will pay a Bookkeeper then the answer to your question is yes, you probably do need a Bookkeeper.

At Rosemary Bookkeeping, we aim to take the fear out of your bookkeeping. Outsourcing is a very realistic option for business owners so don’t be scared. If you are unsure, we are more than happy to come and help you find out about making tax digital, or simply conduct a 1-2-1 health check to give you the opportunity to decide for yourself if you think you could benefit. To get in touch with a professional and expert Bookkeeper in your local area with no obligation, contact your local Rosemary Bookkeeper today.

Everything you need to know to get your head around the new off-payroll working legislation ahead of the new financial year.

The Intermediaries Legislation (or IR35) for off-payroll working came into full force in the private sector last year. However, it can be difficult to see the full effects of a new legislation after so little time has passed. So, as we approach a year of IR35 in the private sector, we’ve put together a blog post of everything you need to know about the legislation to get prepared for the new financial year in March.

On April 6th 2022, at the beginning of the 2022/23 financial year, HMRC will be fully integrating IR35 in the UK’s private sector. This date signals the end of a ‘soft-landing’ period that had allowed affected businesses a grace period over the last 12 months in which HMRC did not charge penalties for non-compliance.

What are the new rules?

The new legislation is designed to create a more level playing field by taxing contractors at a similar rate to employment in order to prevent them from working as ‘disguised employees.In the private sector, this means that the onus to determining IR35 status no longer lies with the contractor, and instead with the entity that pays the contractor. Therefore, this is now a tax burden on all client businesses in the private sector that engage contract workers – with the notable exception of small companies.

From April 2021, if a client decides that IR35 does apply, the contractor is taxed as if they were an employee. However, because the contactor’s employment status does not change, they don’t receive the rights and perks of said employment.

Who do they apply to?

According to HMRC, the new off-payroll working rules can apply to workers (also sometimes referred to as a contractor) who provides services through their own limited company – or another type of intermediary – to a client. In these cases, the intermediary is usually the worker’s own personal service company. However, it can also be a partnership or an individual. Essentially, the legislation applies to all contractors that do not meet HMRC’s definition of self-employed.

Therefore, you may be affected if you are:

A worker who provides services through their intermediary
An agency that provides workers’ services through an intermediary
A client who receives services from such workers through their intermediary

To qualify for exemption as a small business under IR35 regulations, a company has to meet the following criteria:

An annual turnover of less than £10.2 million
A balance sheet total of less than £5.1 million
Fewer than 50 employees

In cases where a contractor is working for a smaller business, it remains the contractor’s responsibility to decide their employment status.

You can also use HRMC’s Check Employment Status for Tax (CEST) tool to find out if you or your worker, should be classed as employed or self-employed for tax purposes.  

Get prepared for the new tax year by leaving your books to Rosemary Bookkeeping. Enlisting the help of a bookkeeper means receiving expert support from informed professionals, dispelling any confusion on tricky matters like IR35, and having more time to focus on the things that matter most to you. Click here to find your nearest Rosemary Bookkeeping business, and find more about our services today.

With 2022 now underway, here is your reminder of some important dates for the rest of this financial year.

January 2022:

January has various different important dates to remember.

There are two different monthly deadlines for sending off your payments for CIS, NICs and PAYE to HMRC. The postal deadline is 19th January, and the deadline for electronic payments is 22nd January. These payment dates for CIS, NICs, and PAYE then repeat monthly for the remainder of this financial year.

31st January is an important date to remember for various reasons. It is the deadline for filing your Self-Assessment tax return form for the tax year that ended April 2021. However, due to the difficulties may have faced as a result of COVID-19, HMRC has waived late fee filing penalties for Self-Assessment Tax Returns.

If you have been unable to file your return by the 31st January deadline you will not receive a fine, permitting that you file online by 28th February. Anyone who cannot pay their Self-Assessment tax by the 31st January deadline will not receive a late payment penalty if they pay tax in full, or set up a Time to Pay arrangement by 1st April. However, interest will be payable from 1st February as usual, so it is still better to pay on time where possible.

January 31st is also the deadline by which you need to have filed your 2020/21 Capital Gains Tax, and if your company has a January 2021 year end, you will also need to have filed your Corporation Tax by this date. Furthermore, the 31st is the date by which you need to have finalised balancing payment of tax for 2019-2020, and the first payment of Account for Income Tax for 2021-2022.

 

February 2022:

The first date to remember in this month is 1st February, as it is the due date for paying Corporation Tax for a the period that ended 30th April 2021.

If your business uses vehicles, is the deadline for submitting Car P46 for the financial quarter ending 5th January 2022 is 2nd February. Following this, the VAT Tax Return and payments deadline for accounting quarter period ending 31st December 2021 is 7th February. As with January, the monthly postal and electronic deadlines for the payment of CIS, NICs, and PAYE to HMRC are the 19th and 22nd respectively.

Finally, the due date to file for Corporation Tax for companies with a 28th February 2021 year end is 28th February. Remember this is also now the final date you can now file your Jan Self-Assessment tax return online without receiving a fine.

March 2022:

1st March is both the new AFR (Advisory Fuel Rates) day for company car users, and the due date for the payment of Corporation Tax for the period that ended 31st May 2021.

The 7th March is the deadline for VAT Returns and payments of the accounting quarter that ended 31st January 2022. For large companies with the year-end of 31st March 2022 and 31st December 2022, the due date for Corporation Tax quarterly instalments is 14th March.

Following this are the monthly postal and electronic deadlines for the payment of CIS, NICs, and PAYE on the 19th and 22nd March. The filing date for companies with 31st March 2021 as a year-end rounds off the month on 31st March.

April 2022:

April is the end of the current 2021/2022 financial year. It begins with the due date for payment of Corporation Tax (for the period that ended 30th June 2021) on the 1st April.

Then, the current tax year ends on 5th April, and the 2022/2023 tax year begins the following day on 6th April. Also on the 6th, IR35 comes into force in the private sector.

19th April is a busy day this year. Firstly, automatic interest is charged where PAYE Tax, Class 1 NI, CIS and/or Student Loans are not paid by this date, so make sure you have these paid up to date well in advance. Furthermore, PAYE quarterly payments are also due for small employers for periods 6th January 2021 – 5th April 2021.

19th April is also the deadline for employers’ final PAYE return to be submitted online for 2020/2021.

Finally, on 30th April, corporation Tax Returns need to be filed by companies with 30th April 2021 as a year end.

That’s all for the current tax year in 2022. If all of this seems like a lot of work to remember, you can leave your bookkeeping to the professionals by letting us take of your books for you.

Entrusting your bookkeeping to Rosemary means:

· We keep track of your deadlines for you

· We know when your Tax return needs to be filed by

· We can keep track of your CIS payments

To find out more about our services and find out how Rosemary Bookkeeping can help you, give us a call on 0345 862 0072, or find your nearest Rosemary Bookkeeper here.

With the New Year upon us, there are many things to consider for small business owners across the UK, including the imminent January Self-Assessment Tax Return. At Rosemary Bookkeeping, we understand that the process of keeping up with your books and finances can be challenging and daunting for many, especially with so many other things to think about and juggle.

So, why not make a new year’s resolution now: Don’t struggle alone, get help from the professionals. Rosemary Bookkeeping provides expert financial and bookkeeping advice and support to businesses of all sizes across the United Kingdom.

How we can help

Put simply, bookkeeping is the day-to-day process of accumulating, categorizing, and recording financial transactions. It is a foundation of your finances, providing vital information for reports, financial statements and tax returns. The main role of bookkeeping is to keep all financial transactions record up to date in a proper and systematic manner. Bookkeepers are responsible for a number of tasks like:

  • Data entry
  • Balancing bank ledgers
  • Preparing bank reconciliations
  • Tracking income and expenses
  • VAT returns
  • Maintaining the general ledger
  • And sometimes completing payroll and also producing monthly Profit & Loss reports.

Couldn’t I just hire an accountant?

If you are struggling to manage your finances, your first thought might be to look into hiring an accountant. Whilst there are some clear similarities between the role of an accountant and a bookkeeper, there are some key distinctions that can make quite the difference.

The role of accounting is more to provide a picture of the actual profitability, trends, cash flow and other key financial indicators. In general, bookkeepers produce the data, and accountants review and interpret reports providing insights into the business although an experienced bookkeeper can assist with this too.

In this instance, bookkeepers like Rosemary are here to provide more practical support in taking care of your books and finances for you. Leaving your books to us means that they are maintained monthly by qualified professionals with expert financial knowledge so that you can focus your attention on more important things like the actual day-to-day running of your business, and maintaining a healthy work-life balance.

Outsourcing your books to Rosemary means:

  • Your books are done regularly – so you can see what is going on in your business
  • You don’t have to spend your valuable time doing the books – so you can do things more beneficial to your financial income
  • Paying less than you would for an accountant
  • You don’t need to hire any additional staff. You only pay for the work done
  • You don’t have to do a job you loath

If you need help with your bookkeeping, you can trust Rosemary Bookkeeping. It’s what we do. To find out more about our services, or to chat with our experts give us a call on 0345 862 0072, or find your nearest Rosemary Bookkeeping business here.

We’ve made a list of festive expenses that you may be able to claim back as a business expense.

Christmas time can be a busy and expensive time for many businesses – big or small. But with the January Self-Assessment Tax Return coming up, here are some festive expenses that you might not have thought about reclaiming.

Decking the Halls

If ‘business as usual’ has resumed in your office, then you may have decided to also carry on the festive tradition of decorating your office for the holidays. What you might not be aware of, is that you can actually claim back decorations like a Christmas tree, tinsel, and wreathes as tax by logging them on your accounts as running costs for the office. Bear in mind that this doesn’t extend to employees working from home however, as HMRC judges this as personal enjoyment, not office related.

A Christmas Party

Providing that you went ahead with a Christmas do this year, be it virtual or in person, you may be liable to claim expenses back as tax. However, this depends on who was in attendance.

If the event is/was open to all of your employees, then the whole thing will be taxable, no matter the number of people in your operation. However, you cannot claim expenses if there were also clients and/or associates in attendance, as this is not acceptable for corporation tax or VAT purposes as HMRC classes this as business entertaining. Furthermore, any even that is not open to all employees will also not be liable.

As a result – if you do decide to invite clients and/or associates to a Christmas event, remember to allocate sufficient funds to cover their expenses because you won’t be able to claim any tax relief, or reclaim any VAT on costs. Bear in mind that you should still record this in your books, and add the costs back on when you come to calculate your profit for tax.

Presents

As it is Christmas, you may choose to buy gifts for staff or clients. In the case of clients, you are able to record these as a business cost on your books, provided that these gifts meet the appropriate guidelines so as not to constitute potential bribery. This means:

  • You must not spend more than £50 (p.a.) on gifts for any one client.
  • You must not gift a client an item that can be exchanged for goods or money – such as cash or vouchers.
  • You must include a conspicuous advert for your business. For more information regarding gifts to clients, please visit the HMRC website.

In the case of your staff, there are other key tax considerations regarding gifts:

  • If the gift has no cash benefit, then it may be accepted by HMRC as trivial benefit, which means that you will not need to pay extra tax or National Insurance, or report it on the employee’s P11D form.
  • If your gift does include cash payment to staff – they will be classified in the same way as regular earnings by HMRC so should be put through payroll as normal – and might require a National Insurance payment.

More guidance and information on gifts for staff can be found on the HMRC website.

If navigating this all feels a little daunting, why not entrust your bookkeeping to the professionals? You can find more information on the upcoming January tax return here, and to find your nearest Rosemary Bookkeeping business, click here.

Inflation rates are projected to reach highs of 4% before the end of this year. This could have a big impact if you own and run a small business. Here’s what you need to know:

British inflation has hit decade highs, caused by a combination of factors including COVID-19, Brexit, rising energy and fuel prices, higher costs of raw materials and goods in factories, and higher bills in restaurants and hotels. In October, the UK Office for National Statistics reported that inflation had hit 4.2%, a 1.1% increase from September – a significantly bigger increase than had been predicted by experts.

So what does this mean for small business owners?

Well, this could have a number of knock-on effects that small business owners should be aware of, including:

  • A rising in costs of labour to compensate for increasing inflation
  • Rising costs of products and services
  • Labour shortages and supply chain issues

This will only be exacerbated by The Bank of England’s inconsistency on the topic of interest rate rises. As this is the mechanism used to control inflation, this will make more money more expensive to borrow – which would further reduce demand. This, in tandem with a fixed supply, means that price increases slow down, and businesses are faced with decision of whether or not to lower prices in order to maintain sales, or raise them to maintain profit (and risk losing customers).

So what can you do?

Unfortunately, the current situation leaves businesses with a dilemma and a bit of a no-win scenario. This will only change when either demand reduces or supply chains resume normal service. Meaning that, at present, the solution is in finding a balance between increasing costs and maintaining profits.

If you find the prospect of managing your finances in this difficult time daunting, why not contact Rosemary Bookkeeping? We can take care of your books for you and help you manage your finances. Hiring a professional bookkeeping service like Rosemary can greatly benefit you as we are able to help with tracking the cost and profit in your business.

Outsourcing your books to Rosemary also means:

  • Your books are done regularly – so you can see what is going on in your business
  • You don’t have to spend your valuable time doing the books – so you can do things more beneficial to your financial income
  • Paying less than you would for an accountant
  • You don’t need to hire any additional staff. You only pay for the work done
  • You don’t have to do a job you loath

To outsource your books today, and receive financial advice from our experts, give us a call on 0345 862 0072, or find your nearest Rosemary Bookkeeping business here.

If you own a small business and are approaching the holidays worrying how you’re going to manage your books, why not make these tips part of your New Year’s resolution?

The prospect of maintaining your books can be a daunting one for many small business owners. Juggling a steadily growing pile of receipts and invoices can certainly start to feel like quite the balancing act. But not to worry, we are here to help alleviate any anxiety about managing your books. Simply follow these tips to stay on top of your finances:

  1. Keep personal and business finances separate

Have separate bank accounts when you are running your own business, by separating out the two, you will be able to avoid any messy mix-ups in your finances.

  1. Don’t get rid of receipts and invoices

In a small business, nothing should go to waste. Make sure that you and your staff receipts and/or invoices for any and all expenditure, and attach them to expenses claims. To be safe, keep all records for at least six years.

  1. Maintain filing system

These records should be simple and easily organised. Sales invoices should be raised and filed in order, and purchases should follow a system that is logical to you.

  1. Keep your time similarly organised

Working closely with a plan or schedule can help you to best stay on top of your finances. Allotting diarised time to reconcile your bank accounts or update records will mean that it becomes part of your routine, and this can help it to feel like less of a chore. It also means that it doesn’t become forgotten amongst all of the other things you have to do.

Be sure to raise sales invoices quickly and file your paperwork on time. You may be able to remember what happened last week, but not last month or the month before.

  1. Stay on track of petty cash

In the same vain, you should be keeping receipts for your petty cash, and reconciling amounts regularly.  Keeping a keen eye on your cash will help to reduce the risk of loss or theft.

  1. Bank payments quickly

Once you have these cash or cheque payments it is important to stay on top of them and get them in the bank fast – even if they might feel old school. By doing this, you will reduce the risk of losing them or spending them quickly. Plus, the quicker they are in the bank, the better your cash flow.

  1. Chasing debtors

Slow payers can cause real harm to your business, and damage your cash flow. Set a clear policy for chasing up debtors. You aren’t loaning money, so your clients need to pay.

  1. Plan ahead by putting money aside

Putting money aside, perhaps in another account, will mean there are extra funds available in the event that you need them. There will always be future expenditures, such as VAT, so be sure to be prepared by planning ahead.

  1. Learn the basics

It’s true that you should always have a professional handle your finances for you, but knowing the basics can help you a lot from day to day. If you would like to learn more about finances and bookkeeping, you can find a lot of useful information and tips on our news page – under the bookkeeping tab.

  1. Trust the professionals

The best way to manage your finances is to enlist the help of a professional. Managing your books can be difficult, especially when trying to manage it alongside everything else you need to do as a small business. Outsourcing your bookkeeping to Rosemary means that your books are maintained regularly, but you don’t have to spend your valuable time doing them yourself. You also won’t need to hire any additional staff – you only pay for the work done – and a bookkeeper is cheaper than an accountant!

If you think it’s time to outsource your bookkeeping, get in touch with Rosemary Bookkeeping, or find your nearest branch here.

The Holiday season approaches – a very busy time for most businesses. Whilst it may be easy to get carried away with festivities or Christmas rushes, don’t forget that you can carry out your self-assessment months in advance.

By now, whether you are self-employed, a partnership, or neither, you should have registered for your tax return self-assessment. The deadline for the assessment may be the end of January next year, but we are just about to head into a very busy period for most businesses, and that time will be gone in a flash. So, it’s well worth getting a head-start on the process now.

‘But I simply don’t have time!’ you say. This winter period is a busy one for businesses the world over, so the temptation to put off that January tax return is a strong and understandable one. Unfortunately, it is not an option. Tax returns are not voluntary, and have to be completed no matter what. Luckily there is still plenty of time before that rush period really starts, so you still have the option to get it done now, early doors. Plus, it makes much more sense to stay on top of these things as they go, and keep your records as current as you can. For self-employed business owners especially, if your books are up to date, you will have a better understanding of the financial standing of your business. This means you will be able to put money away for the self-assessment at the end of the year.

There are instances in which the deadline is different:

  • If you are eligible, you can submit your online return by 30th December 2021, provided you want HMRC to automatically collect tax from your wages and pension.

In this case, HMRC must receive a paper tax return by 31st January 2022 if you are a trustee of a registered pension scheme or a non-resident company. Please note that in this case, you cannot send a return online.

HMRC may also write or email to give you a different deadline. More details can be found on their website.

  • Partnership returns if you have a company as a partner.

If your partnership’s accounting date is between 1st February and 5th April and one of your partner’s is a limited company, the deadline for returns is different.

Online: 12 months from the accounting date.

Paper: 9 months from the accounting date.

Late payment penalties:

Perhaps the most obvious reason to stay on top of this process, is that there are fines for lack of payment. If your tax return is up to three months late, you will have to pay a late filing penalty of £100. If it is later, or you pay your tax bill late, you will have to pay more and will be charged further interest on late payments. This amount can be estimated on the HMRC website.

You can appeal these penalties if you have a reasonable excuse such as:

  • The death of a partner or close relative – provided this was shortly before the tax return or payment deadline.
  • Fire, flood or theft that has prevented you from making the deadline.
  • Serious or life-threatening illness.
  • Postal delays that you could not have predicted.
  • Computer software failure just before the preparation of your online return.

But for the sake of tardiness, these fines are not worth the risk. It would be better to make sure of your payments whilst you have time, rather than suddenly come to find you have to shell out even more for overdue tax returns in the new year.

And if absolutely none of this has convinced you that it’s best to pay early, and the idea of sorting out your own tax returns this Christmas makes you say ‘Bah Humbug’, then don’t worry. We’ll do it for you!

Outsourcing your books to Rosemary means:

  • Your books are done regularly (so you can see what is going on in your business)
  • You don’t have to spend your valuable time doing the books (so you can do things more beneficial to your financial income)
  • A bookkeeper is cheaper than an accountant (who doesn’t like to be cost-effective?)
  • Outsourcing means no additional staff (you only pay for the work done)
  • You don’t have to do a job you loath

 

Leaving your assessment to Rosemary leaves you with a clear mind and the space to spend your holidays free of worry, and getting on with doing business you love.

If you think it’s time to outsource your bookkeeping, get in touch with Rosemary Bookkeeping, it’s what we do best.

The government have introduced a Plastic Packaging Tax that is coming into force in April 2022. The tax will apply to plastic packaging produced in, or imported into the UK, that contains less than 30% recycled plastic.

Plastic Packaging Tax Information

Plastic packaging with less than 30% recycled content will be taxed at £200/tonne and even if you’re not direct manufacturers the cost of the additional tax may be passed through the supply chain.

If the packaging has multi-material components and is predominantly made up of plastic it will be classed as plastic packaging and this is decided by weight, for example:

100g packaging = 40g not recycled plastic + 30g wood + 30g paper is classed as plastic packaging for the purpose of this tax.

Plastic Packaging Tax Exemptions

Producers and importers of small quantities of plastic packaging (under 10 tonnes in 12 months) will be exempt.
Other exemptions:

  • Transport packaging is used when importing goods into the UK
  • Plastic packaging used in aircraft, ships, or railway stores for international journeys
  • Plastic packaging produced or imported for use in the immediate packaging of human medicine
  • Components that are permanently designed or set aside for non-packaging use.

It’s a good idea to plan ahead for the future and understand the composition of the packaging that’s being used within your company and possibly look into reducing the unrecycled plastic content in it.

We recommend the recording of the webinar from HMRC that goes more into detail:

  • To reduce the financial impact on their business and help the environment
  • What are the exemptions
  • When your client needs to register
  • Who is liable to pay the tax

Government website information HERE

For help with your bookkeeping find your nearest Rosemary Bookkeeper HERE

From 1 October 2021, a new reduced interim VAT rate of 12.5% will be introduced for hospitality, holiday accommodation/attractions and it will stay in place until 31 March 2022. It replaces the current temporary reduced rate of 5% for these sectors.

This reduction in VAT is intended to boost trade immediately for hotels, B&B’s, cafes, pubs, restaurants, cinemas, zoos and theme parks to name but a few.

The reduced rate of VAT will apply to:

  • Hot/cold food and non-alcoholic beverages for consumption on the business premises, for example, cafes, restaurants and pubs. Cold takeaway food continues to be subject to VAT at 20% or 0% under the existing rules.
  • Hot takeaway food and hot takeaway non-alcoholic drinks.
  • Sleeping accommodation such as hotels and similar establishments, holiday accommodation, caravan and tent pitch fees and associated families
  • Admissions to theatres, shows, fairs, concerts, museums, zoos, cinemas, exhibitions and similar cultural events and facilities. If a business charges admission fees that are currently exempt then that will take precedence and the admission will not qualify for the reduced rate. The reduced rate does not apply to admission to sporting events.

From 1 October 2021, all eligible businesses should apply the interim VAT rate of 12.5% on takings of supplies made of the goods and services listed above and on issued invoices until 31 March 2022.

Care will need to be taken where goods and services were supplied prior to 1 October 2021 but invoiced after 1 October 2021, and vice versa.

For example, in some circumstances, if a business has received a payment or deposit before 15 July 2020 but supplies the goods or services after 15 July 2020, then the business can choose to charge and account for VAT at 5% by issuing a credit note within 45 days of the rate change.

Flat Rate Scheme Changes
HMRC have updated the flat rate percentages to take account of the new reduced rate for VAT.
As of 15 July 2020 until 30 September 2021 the following sector rates apply:

  • Catering 4.5% (reduced from 12.5%)
  • Hotels 0% (reduced from 10.5%)
  • Pubs 1% (reduced from 6.5%)

From 1 October 2021 until 31 March 2022 the following sector rates apply:

  • Catering 8.5% (interim VAT rate)
  • Hotels 5.5% (interim VAT rate)
  • Pubs 4% (interim VAT rate)

Businesses that operate outside of the hospitality, holiday accommodation and attraction sectors may also be impacted by the VAT rate change if they make purchases from these sectors.

You’ll be able to apply the new VAT code in QuickBooks, Xero and other software after 1st October 2021.

Further detailed guidance can be found on the gov.uk websites HERE and HERE.

In light of all that’s happened lately, it’s always nice to hear some positive news, and we’ve got some to share for the local businesses of Bristol.

A new bookkeeping business has opened up by Sri Lankan born, Nilusha Thayanthurage and she looks forward to helping businesses to get back on their feet in the coming months through help with their bookkeeping requirements.

“I was looking for more of a challenge in my career and after doing a lot of homework on different businesses, Rosemary Bookkeeping stood out as the one to invest in”, said Nilusha.

Nilusha gained a masters in Business Administration and started her career as an Accounts Clerk in Sri Lanka, going on to working for a bank and then in 2013 moved to the UK to help her husband with his business. After 8 years of assisting her husband in his business, Nilusha decided it was time to move on and run her own business.

As Nilusha has done bookkeeping for a lot of her working life she’s gained a passion for it and is looking forward to bringing that passion into her new Rosemary Bookkeeping business. Nilusha wants to start off by approaching local accounting firms and assisting them with their bookkeeping needs. After a few years of continual growth, Nilusha will look at expanding her workforce and bring on local bookkeepers from the Bristol area.

All of the bookkeepers in the Rosemary Bookkeeping network thrive on helping businesses with their bookkeeping in order to give them more time to grow their business, and Nilusha is no different.

I’m excited to welcome Nilusha to the Rosemary Network. Having experience running businesses in the past, Nilusha will be able to help small and medium enterprises in the Bristol area thrive. Nilusha has a great amount of knowledge, experience and ideas on how to develop her business and I’m looking forward to following and supporting her on her journey”, said Nina Ostasz, Rosemary Bookkeeping Brand Manager.

Are you unsure of what you can reclaim VAT on? Here we’ve explained what you can and cannot reclaim any VAT on:

As a business, you can usually claim back any VAT you have paid on goods and services bought for business use, for which you have a valid VAT receipt. Remember, no receipt, no reclaim!

If the item you buy is also for personal use, you can only claim back a proportion of the VAT paid, only the actual business element of this item, mobile phone bills are a good example. You might use your mobile 60% for work and 40% for personal, in which case you can only claim back the VAT on the 60% of the purchase price and plan. You need to ensure that you have adequate records to support your VAT reclaim which shows how you calculated the business use percentage.

It’s usually a good idea to have separate phone bills for personal and business use, this way it’s easier when claiming back any VAT.

A Valid VAT Receipt

A valid VAT receipt includes the following:

  • Name, Address and VAT number of the supplier
  • Your name and address
  • The date
  • A description of the goods or services
  • The cost before VAT
  • The separate VAT amount
  • The total amount that contains the VAT.

Having said that, many VAT receipts are actually a shorter version, simply containing the total amount paid, the seller’s name and VAT number. To work out any VAT quickly this website is very helpful – http://www.vatcalculator.co.uk/ . This is the amount you can reclaim.

Can you claim the VAT back on items brought in the EU?

Do you buy goods from the EU?

You can’t claim for goods bought in EU countries, although you may be able to reclaim VAT paid via the electronic cross-border refund system. You can reclaim VAT on products and services bought during the refund period, plus VAT on goods imported to Britain during the same timescale.

You can’t claim for VAT that has been invoiced incorrectly, where VAT has been levied on sending goods to another member state or exported items outside the EU.

Things you cannot reclaim VAT for

You can’t reclaim VAT on insurance, salaries, PAYE, postage, bank interest or business entertainment. However, VAT on entertainment for overseas customers can on occasions be reclaimed when that entertainment is very basic.

You can’t claim for anything you’ve bought specifically for personal use, or the products and services your business uses from VAT-exempt supplies. Also items you buy under VAT second-hand margin schemes and business assets transferred to you as a going concern are also exempt from VAT reclaim.

Not registered for VAT?

When your business isn’t registered for VAT, you don’t have to charge VAT to your customers, however, you also can’t claim any VAT back. That’s why so many smaller businesses try to stay under the VAT radar, under the registration limit (the current threshold is £83,000 – see https://www.gov.uk/vat-registration/when-to-register for further details) . Charging VAT to a customer who isn’t registered for VAT means they’ll have to cover this cost as well.

What about VAT post-Brexit?

Domestic VAT rules remain the same following the end of the Brexit transition period, however, VAT rules relating to imports and exports have changed.

Prior to Brexit and during the transition period, the UK was part of a regime called the EU VAT Regime, which meant that a UK business didn’t have to register for VAT in each EU country. Now though, as of 1st January 2021 Great Britain now has to treat EU countries like they do countries outside of the EU.

It can get very confusing so we’d suggest taking a look at this article by Sage explaining this in a bit more detail.

Do you need support with the VAT system?

If you need VAT support, we’re here to help, find your nearest Rosemary Bookkeeper today.

Don’t miss these important deadlines the 2021/22 tax season, ensure you’ve got all of your bookkeeping organised for the year.

MAY 2021

1st – Due date for payment of Corporation Tax for period ended 31st July 2020

3rd – Deadline for submitting P46 for employees whose car/fuel benefits changed during the quarter to 5th April 2021

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 31st March 2021

14th – Due date for Corporation Tax quarterly instalment for large companies with February, May, August or November Year Ends

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

31st – Corporation Tax Returns filed by companies with 31st May 2020 as year end


JUNE 2021

1st – Due date for payment of Corporation Tax for period ended 31st August 2020

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 30th April 2021

14th – Due date for Corporation Tax quarterly instalment for large companies with March, June, September or December Year Ends

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

30th – Corporation Tax Returns filed by companies with 30th June 2020 as year end


JULY 2021

1st – Due date for payment of Corporation Tax for period ended 30th September 2020

5th – Deadline for reaching PAYE Settlement Agreement for 2020/21

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 31st May 2021

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

31st – Second Payment on Account 2020/21 due

31st – Corporation Tax Returns filed by companies with 31st July 2020 as year-end


AUGUST 2021

1st – Due date for payment of Corporation Tax for period ended 31st October 2020

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 30th June 2021

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

31st – Corporation Tax Returns filed by companies with 31st August 2020 as year end


SEPTEMBER 2021

1st – Due date for payment of Corporation Tax for period ended 30th November 2020

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 31st July 2021

14th – Due date for Corporation Tax quarterly instalment for large companies with year end 31st March 2022

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

30th – Corporation Tax Returns filed by companies with 30th September 2020 as year end


OCTOBER 2021

1st – Due date for payment of Corporation Tax for period ended 31st December 2020

5th – Deadline for Self Assessment registration to notify HMRC of Income/Capital Gains Tax for 2020/2021

7th – Deadline for VAT returns and payments of Accounting Quarter period ending 31st August 2021

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

31st – Corporation Tax Returns filed by companies with 31st October 2020 as year-end

31st – Deadline for postal submission of Self Assessment Tax Returns for tax year ended 5th April 2021 to be received by HMRC


NOVEMBER 2021

1st – Due date for payment of Corporation Tax for period ended 31st January 2021

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 30th September 2021

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

30th – Corporation Tax Returns filed by companies with 30th November 2020 as year-end


DECEMBER 2021

1st – Due date for payment of Corporation Tax for period ended 28th February 2021

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 31st October 2021

14th – Due date for Corporation Tax quarterly instalment for large companies with year-end 31st March 2022

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

31st – Due date to file Corporation Tax for companies with 31st December 2020 year-end


JANUARY 2022

1st – Due date for payment of Corporation Tax for period ended 31st March 2021

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 30th November 2021

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

31st – Deadline for filing Self Assessment Tax Returns for tax year ended 5th April 2021 and 2020/2021 Capital Gains Tax

31st – Balancing payment of tax due for 2019-2020 and first Payment on Account for Income Tax for 2021/2022

31st – Due date to file Corporation Tax for companies with 31st January 2021 year-end


FEBRUARY 2022

1st – Due date for payment of Corporation Tax for period ended 30th April 2021

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 31st December 2021

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

28th – Due date to file Corporation Tax for companies with 28th February 2021 year-end


MARCH 2022

1st – Due date for payment of Corporation Tax for period ended 31st May 2021

7th – Deadline for VAT Returns and payments of Accounting Quarter period ending 31st January 2022

14th – Due date for Corporation Tax quarterly instalment for large companies with year-end 31st March 2022 and 31st December 2022

19th – Monthly deadline for postal payments of CIS, NICs and PAYE to HMRC

22nd – Monthly deadline for electronic remittance of CIS, NICs and PAYE to HMRC

31st – Corporation Tax Returns filed by companies with 31st March 2021 as year-end


APRIL 2022

1st – Due date for payment of Corporation Tax for period ended 30th June 2021

5th – 2021/2022 Tax Year Ends

6th – 2022/2023 Tax Year Begins

6th – IR35 in the private sector comes into force

30th – Corporation Tax Returns filed by companies with 30th April 2021 as year-end

 

We can help with your bookkeeping needs, find your nearest Rosemary Bookkeeper here for more information on our services.

Like many business owners, you probably went into business for yourself because you either a) have a passion for what you do, b) wanted to make more money than if working for someone else or c) wanted a better work life balance. You have probably discovered that there is more to running a successful business than just doing the thing you love. Not every task is going to be what you want to or should be doing and unless you chose to be a bookkeeper or accountant, it’s also likely that numbers are not your thing.

However, keeping on top of your bookkeeping is one of the most important things you can do for your business. Tracking what comes in and what goes out of your business means you are in a much better position to work out what is working and what isn’t, plus very importantly, where you might need to make some changes.

An accountant is only as good as the information provided, if there are gaps in your numbers, how can they make accurate recommendations or give you complete advice?

Yes, there are lots of software providers to try and make things easier for business owners but good bookkeeping is much more than putting numbers in boxes. Do you know if or how much VAT to claim on your Jaffa Cakes for the staff meeting or your steel toe cap boots? Do you know what nominal code you should be using for meeting room hire?

Getting these things wrong can impact the finances of your business. As a successful business owner, you need to understand your business’ true cost of sales and the fixed costs so you can measure profitability of your business properly.

So, why should you use a bookkeeper?

Well, everyone has their own reason for going in to business for themselves but nobody goes into business to run it badly. You likely chose something you could do well and thought you were good at. Your business will do best while you focus your time and effort doing the things you are good at and passionate about, so allow yourself time for the actual business side of things.

Having a professional bookkeeper means you don’t have to spend your time working out what nominal code to use or what VAT amount should apply. It means you have someone who knows these things, doing all of the bookkeeping for you. Having the bookkeeping expertly done ensures your access to regular and accurate reports, so that you can meet tax deadlines, avoid penalties and eliminate stress. Sound bookkeeping makes it is easier for you to make informed decisions about your business with the provision of accurate and up- to-date information, allowing you to maximise the potential of your business.

Can’t afford a bookkeeper?

As a small business owner, you may be thinking that you can’t afford to hire a bookkeeper, that taking someone on means holiday pay, sick pay and an hourly rate / salary.

Let’s put it another way, how long are you spending on your bookkeeping and what is that time worth to you?

How many hours are you spending in your working day/week/month sorting your books? How much do you charge an hour? What else could you be doing that can probably make money for your business?

Maybe you are doing the bookkeeping in the evening or at weekends? Are you getting the work/life balance that you planned on? Are you spending your free time doing things you wish you didn’t need to? What really is the value of that time to you? It’s probably worth more than what it would cost to outsource to a good bookkeeper.

Then we need to consider the benefit of using a professional; you are a professional at what you do and can work efficiently, well, it’s the same for bookkeeping. A professional bookkeeper will likely take a shorter amount of time to get through the same work, meaning their time is more cost effective. I know it would take me a lot longer than James to build the wall in my back garden next week, that’s why (well, one of the reasons why) I am paying him to do it.

The benefit of outsourcing

Anyway, back to bookkeeping. Having a professional bookkeeper doesn’t mean you need to hire someone on fixed hours for every week of the year. Outsourcing your bookkeeping is a very effective and efficient option. An outsourced bookkeeper will work closely with your accountant and liaise directly with them if you wish. They will also be able to work on the bookkeeping and accounting software either you or your accountant prefer to use, meaning less work and effort on your part.

An outsourced bookkeeper will usually work remotely so you don’t have to provide equipment or office/desk space, so no upfront overheads will be required and you just pay for the work you get.

At Rosemary bookkeeping we work with our clients and accountants to provide a service that best fits their needs. Rosemary Bookkeeping provide regular reports so our clients and their accountants can see what is going on financially within a business when they need to. Rosemary Bookkeeping focus on the bookkeeping, leaving the accounting to the accountants and running the business to the business owner. With clear and transparent pricing Rosemary Bookkeeping clients always know they are paying only for the work completed.

If you’ve realised that doing the bookkeeping yourself isn’t for you then get in touch with your local Rosemary bookkeeper today to ask how they can help.

In light of what’s happening in the world, it’s always nice to hear some positive news, and we’ve got some to share for the local businesses of Stratford. A new bookkeeper is in town, Mohammad Hossain has started his own business in the Stratford area and he looks forward to helping businesses to get back on their feet in the coming months through help with their bookkeeping requirements.

“I decided on a Rosemary Bookkeeping business because I wanted to do my part in helping local businesses with their bookkeeping during and after the pandemic”, said Mohammad.

Mohammad has spent most of his professional working time as a Chartered Certified Accountant and also as a Bookkeeper for a number of Accounting and Audit Firms in London covering various small and medium corporations and in 2020 he decided it was time for a change. He decided to look into owning his own Bookkeeping business because this is the aspect of enthusiasm for his previous roles he most enjoyed. That’s why he came across the Rosemary Bookkeeping and thought it would be a great opportunity to join a national network of bookkeepers to have the help needed from the brand and other business owners.

All of the bookkeepers in the Rosemary Bookkeeping network thrive on helping businesses with their bookkeeping in order to give them more time to grow their business, and Mohammad is no different.

“I’m really pleased to welcome Mohammad to our Rosemary Bookkeeping Network. With all the experience, fantastic attitude and strive to develop his business Mohammad is a great addition to our network of bookkeepers and will be a great support and asset for local Stratford companies. I’m very excited to work with Mohammad and follow his journey to thrive.”, said Nina Ostasz, Rosemary Bookkeeping Brand Manager.

For any small business owner, keeping track of your incomings & outgoings is one of the most important tasks. Recording payments, tracking expenses, invoicing customers and reconciling transactions means you can make informed and profitable decisions about your business.

Luckily, there are now a wide range of software options available to make it easier for you to keep on top of your finances. Some have been heavily advertising of late, you’ve probably seen more than one.

But, with so many options out there, picking the right accounting software for you and your business isn’t an easy task.

Below, we list important factors you should consider when selecting your accounting software.

Costs

The prices can vary considerably. There are packages at the lower end of the price range but these will often be a more basic package. Think about your business requirements now and in the future. Will a basic package be enough or will you need more features further down the line?

Usability

The size and structure of your business will affect how many users there will be accessing your accounting software. Do more users mean more cost? Is it scalable if needed later?

Do you want your accounting software to be installed on a particular desktop? This might limit the number of users so you may prefer a cloud-based system that you can access anywhere.

Features

Work out what you really need from the accounting software and what you need it to do. Do you need both accounts receivable and accounts payable tools? Which reports do you need it to generate? Do you need it to track inventory? Do you need it to include ancillary services, like time tracking, project management and payroll?

Which to choose?

Of course, as bookkeepers ourselves, we have our preferences when it comes to software. We work with all sorts of platforms and packages but there are a few we see time and time again:

Xero: Widely acknowledged as one of the top pieces of cloud based accounting and bookkeeping software – especially if you’re working on a Mac. Xero is great if you’re just starting out or if you need your accounting to be simple and straightforward. Another tick for Xero, it is designed to grow as your business does. We like that it’s affordable, easy to use, offers a ton of add-on features and integrates with hundreds of third-party business solutions, many of which you probably already use. There is also a 24-hour email and live chat support function, meaning there’s always someone there to help you.

FreeAgent: Unlike a lot of bookkeeping and accounting software products which limit your transactions unless you purchase a more expensive package, FreeAgent supports unlimited users, clients, invoices and transactions for one monthly price. It’s a cloud-based piece of software and comes with a built-in project management feature. These features make it ideal for keeping track of billable hours and expenses. As a FreeAgent partner, we recommend it for freelancers, consultants and other project-based businesses.

QuickBooks: One of the most popular accounting software packages out there (and for good reason). QuickBooks works for all types of small businesses. With three different small business plans to choose from, plus a separate plan for the self-employed, freelancers and contractors, it’s got something for everyone. Both new start-up businesses and bigger, established businesses have benefitted from its’ range of features, which cover basic bookkeeping to advanced accounting and business analytics.

Sage: Sage is one of the bigger brands, and it’s been around a lot longer than most. Sage Business Cloud Accounting has two plans for small business owners, starting with invoicing, expense management and reporting, building up to the creation of quotes, estimates, tracking and inventory management. It’s most popular with retail based businesses due to its ability to integrate with POS systems. Sage also appeals to businesses with large finance departments thanks to its’ support for multiple users and payroll systems.

At Rosemary Bookkeeping, we work with small and medium sized businesses to take the pain out of your bookkeeping. From helping you choose the right software to use, software supply, training and data migration, to a complete outsourced bookkeeping service – we can help. If you’re just starting out or you’re looking to hire a bookkeeper to support you as you grow, we’d love to help. Contact your local Rosemary Bookkeeper for your free consultation.

The UK exited the EU VAT regime, Customs Union and Single Market from 1 January 2021. This means the loss of a range of compliance simplifications and the imposition of customs declarations, goods regulations, services and import VAT.

In this article HERE you can find an outline of the major changes affecting VAT treatment after the UK leaving the EU.

Here you can find the most recent guidance from the government; Import goods into the UK: step by step

If you import goods into Great Britain from outside the UK or from outside the EU to Northern Ireland you may have to pay import VAT on goods. For supplies of services from outside the UK you must account for VAT under the reverse charge procedure.

Guidance on Paying VAT on imports from outside the UK to Great Britain and from outside the EU to Northern Ireland

Export goods from the UK: step by step
Guidance on how and when you can apply zero-rated VAT to exported goods – Goods exported from the UK from 1 January 2021

TOMS – Tour Operators Margin Scheme 

If you supply digital services to private consumers you can read the guidance here – VAT rules for supplies of digital services to consumers 

CIS VAT changes

If you’re in the construction sector changes on VAT are coming on 1st March 2021.

VAT reverse charge technical guide HERE.

VAT is due when a VAT invoice is issued, or payment is received, whichever is earlier.

For invoices issued for specified supplies that become liable to the reverse charge, the VAT treatment for invoices with a tax point:

  • before 1 March 2021 – the normal VAT rules will apply and you should charge VAT at the appropriate rate on your supplies
  • on or after 1 March 2021 – the domestic reverse charge will apply

As a company owner/director, running a business has its ups and downs but one thing I always looked forward to when I was a company director, as I am sure you do, is that 31st January deadline, finding time to gather all of the information and send off that lovely Self-Assessment.

Oh, you don’t find that the best bit of being self-employed or a company director?

Ok, if I am perfectly honest I dreaded it. You see, I was quite capable of running my business, quite capable of selling what I needed to, quite capable of creating what I needed to, that’s why I decided to start my own business (and just so we are clear, it wasn’t a bookkeeping business!).

Like most people who launch their own business, we start something based on what we like, what we are good at and what we think we can make money doing. However, along with that often comes a whole host of other skills and requirements which need to be done well in order to make our business a success.

But it’s not just the extra things for the business like bookkeeping and payroll, it’s also the personal bits like; yep… your Self-Assessment.

Most of it seems fairly simple but how many times have you really known exactly which expense goes in which column or box? I usually muddled through it and hoped I’d got everything right but I wish I’d made it easier for myself. Knowing what I know now, there is definitely a better way.

Although as a bookkeeper can’t file your self-assessment for you and can’t sort your personal financial information, they can help you make sure all of your business information is accurate, taking one of those stresses away.

I for one would much rather be taking the dog for a walk, marketing my business or doing some work for my client so I can invoice them, than spend that time stressing and working out what column my business cards or printer costs need to go in.

How about you?

If sorting your bookkeeping out isn’t your favourite things, why not, contact your local Rosemary Bookkeeper today.

N.B. Rosemary can’t file your Self-Assessment for you or compile your personal financials but they can make sure your business bookkeeping is up to date, correct and that you have access to the information you need to complete the business section of your Self-Assessment.

When it comes to carrying out your self-assessment, it’s hard to know what can and can’t be included as allowable expenses. Contrary to popular belief, the government want you to succeed in business so will allow you to spend on certain items in your business without having to pay the tax for them.

In general, tax-deductible items will come under the following categories;

  • Travel
  • Office
  • Stock
  • Marketing
  • Legal & Financial

Travel Costs

fuel expenses

Any business-related car or van use may be allowed. Things such as;

  • Vehicle insurance
  • Fuel
  • Hire charges
  • Repairs
  • Servicing and breakdown cover

You are not able to claim these charges for general use such as driving to and from work but if your vehicle is genuinely used for work purposes, these allowances may be available for you.

It can be difficult to calculate your use if your vehicle is used for both personal and business. In this case, refer to the “simplified vehicle expenses” form on the government website where you will find a flat rate for each circumstance.

Under travel, you may also be able to claim for;

  • Train
  • Bus
  • Plane
  • Taxi
  • Hotel rooms
  • Evening meal during a business trip.

If you are taking a trip but it’s for a combination of personal and business, you will need to calculate how much is used for business and only submit that amount as allowable expenses.

Office Costs

postage expenses

There are many items that can be listed under allowable expenses whether you work from premises or your own home. It’s a little more complicated when you work from home which I will explain later.

The type of things you can possibly include are;

  • Stationary
  • Printing costs (including ink)
  • Postage

You can claim for equipment such as computers, printers and software but this may have to be claimed under your capital allowance if you don’t use cash basis accounting.

With regards to your premises, the following may be allowed;

  • Rent
  • Maintenance & repair
  • Utility bills
  • Property insurance & security.

If you work from home, you may be able to claim for a proportion of your utility bills, but you will need to work out what proportion is used for business and what is used personally.

Stock Costs

stock expenses

Your allowable expenses for your stock may include;

  • Stock held
  • Raw materials
  • Costs incurred from producing goods

Marketing Costs

marketing expenses

Most businesses need to budget for marketing costs and this is taken in to account when it comes to allowable expenses. They may cover the following;

  • Newspaper adverts
  • Directory listings
  • Mailshots
  • Free samples
  • Website

You may also be able to claim for certain subscriptions. An example of these would be;

  • Membership to trade bodies or professional membership organisations
  • Subscriptions to trade or professional journals

Legal & Financial Costs

legal expenses

There are some fees that are essential in business and they may be covered under allowable expenses. For example;

  • Accountancy fees
  • Solicitor fees
  • Bank, overdraft and credit card charges (If used for business)
  • Interest on business loans
  • HP interest and leasing payments
  • Business insurance such as Public Liability Insurance

Other items that may be covered are;

  • Uniform or PPI
  • Staffs salaries
  • Bonuses
  • Pension contributions
  • Benefits
  • Agency Fees
  • Employer NI contributions.

This is just a guide and more information can be found on the gov.uk website. The most important thing to remember is that you will always need to prove these expenses so remember to keep a record of all receipts and invoices.

Outsourcing is actually a very realistic option for business owners so don’t be scared. If you’re still not sure, Rosemary Bookkeeping are more than happy to come and do a 1-2-1 health check with you and give you the opportunity to decide for yourself if you think you could benefit with no obligation, contact your local Rosemary Bookkeeper today.

As a tradesperson, your business has probably seen ups and downs over the last few months but with more people working from home, there has been a noticeable increase in demand across the industry.

Like many other tradespeople, you may have been doing your bookkeeping and accounts on your own and possibly spending evenings and weekends trying to balance your books. Maybe you have roped a member of your family in to help?

This is where hiring a bookkeeper can help you. You know yourself, you provide your service to your client/customer because you do a better job of it than they could, it’s your trade/you skill/your expertise. Utilising a professional bookkeeper means your books are being looked after by someone with the trade/skill/expertise they need.

So, what are the benefits?

1. Fix problems

One of the most common reasons our clients come to us in the first place is because they have been trying to do the bookkeeping themselves, and struggle, can’t keep up or get in a mess.

They may struggle from the start or they may be ok from the start but get busier and busier with their business and not be able to keep up. As a new business owner, it is common to work as cost-effectively as possible so outsourcing might be considered an additional expense but; as your business grows, it’s important to focus your efforts on what brings growth to your business. Let the professional take care of your bookkeeping so you can take care of what you do best.

2. Save time

Saving time is one of the key reasons’ businesses look to hiring a bookkeeper to look after their books; giving you more time to run your business will help in achieving business goals.

At Rosemary Bookkeeping, we’ve seen it all, businesses producing accounts on pieces of paper, on a disorganised spreadsheet and in some circumstances… in their head. These are not reliable methods of keeping track of the incomings and outgoings of your business.

3. Cost-effectiveness

At Rosemary Bookkeeping you know what you are paying for, our pricing is clear, affordable and value for money. Using a professional bookkeeper, you aren’t paying for them to check and research and work out what bill goes in what category or has what VAT, they know the ins and outs meaning they can do your bookkeeping more efficiently.

4. Compliance

Depending on your business there may be more than one requirement for you to keep legitimate, from Making Tax Digital to CIS submission, using a professional and experienced bookkeeper can help keep you compliant.

5. Answers

Rosemary Bookkeeping understands that your trade is different from that of a bookkeeper and you may have questions about your bookkeeping. We’re always available on the phone or email and we’ll get back to you with an answer as soon as we can. You don’t have to go it alone with Rosemary.

6. Keep track of where your money goes

You may be working hard day and night as well as over the weekend, but if you don’t properly account for incomings & outgoings regularly, it makes it much harder to keep on track of where the businesses money is going.

Using a reputable bookkeeper means you get regular reports and access to your well-kept books and you will be able to see where your money is and where it isn’t. So, you can make informed business decisions.

7. Keeping it simple

If you are a small business with 1-5 staff, you likely have simple needs, at Rosemary, we work with you from the outset to assess your bookkeeping needs and make sure you get the most suitable service to help you manage your books. For larger organisations, we have plenty of scopes to meet your requirements too.

Whatever the size of your business we can liaise directly with your accountant, send you regular reports and help you make the most of your business.

 

Find your nearest bookkeeping professional here.

 

Often bookkeeping and accounting are considered to be the same profession. Although a bookkeeper and accountant seem to have very similar roles and often do similar work there are some major differences between the two. The real value of any business is achieved when both work closely together.

What is the difference between Accounting and Bookkeeping?

Bookkeeping is the day-to-day process of accumulating, categorizing, and recording financial transactions.

Bookkeeping is a foundation of your finances, providing vital information for reports, financial statements and tax returns. The main objective of bookkeeping is to keep all financial transactions record up to date in a proper and systematic manner.

Bookkeepers are responsible for data entry, balancing bank ledgers, preparing bank reconciliations, tracking income and expenses, VAT returns, maintaining the general ledger, and on some occasions completing payroll. Nowadays, often bookkeepers can also produce monthly Profit & Loss reports and some other financial statements and reports. In general, bookkeepers produce the data, and accountants review and interpret reports providing insights into the business although an experienced bookkeeper can assist with this too.

Accounting is the high-level process of recording, measuring, classifying, verifying, summarising, analysing, interpreting and communicating financial information compiled during the bookkeeping process. Accounting is producing conclusions, reports, forecasts, financial statements, tax returns, strategies and models that can be used by business managers to make key business decisions. As a result, it provides a picture of the actual profitability, trends, cash flow and other key financial indicators.

Similarities

  • Bookkeepers and accountants both work with financial data.
  • Working with small businesses bookkeepers’ and accountants’ roles sometimes overlap, as bookkeepers can generate financial reports through bookkeeping software.
  • Both are tax compliant.
  • Both share a goal of improving your businesses financial health.

Differences

Bookkeeper:

  • Records and classifies all financial transactions
  • Processes receipts, payments and other financial transactions
  • Processes sales and purchase invoices
  • Maintains and balances subsidiaries, general ledger and historical accounts
  • Reconciles bank statements
  • Track income and expenses for the tax periods
  • Prepares initial financial statements
  • Manages accounts receivable and accounts payable
  • Prepares and files VAT returns
  • Can also facilitate payroll

Accountant:

  • Analyses, interpret and provide subjective advice based on data from the bookkeeper
  • Adjusts entries
  • Generates financial statements and reports
  • Files income tax returns
  • Submits annual accounts
  • Advises on tax strategy and tax planning
  • Prepares financial forecasts
  • Analyses business performance
  • Prepares budgets, business plans and cash flow forecasts
  • Provides financial management advice
  • Audits

A Bookkeepers’ and Accountant’s work can overlap but in general, a bookkeepers priority is to record transactions and keep them organised organise whilst accountants provide consultation, analysis and often are more qualified to advise on tax matters.

When deciding if you need a bookkeeper you’ll need to review the benefits, as it might be more beneficial for you to concentrate on your business and hire a bookkeeper to professionally look after your day-to-day financial tasks. A bookkeeper can also liaise with the accountant for you to allow you to focus even more on your business.

 

In summary, bookkeeping is the completing of day-to-day financial tasks and accounting is the analysing and summarising of information produced by a bookkeeper. Both have a big role to play in the business and together bookkeepers and accountants can help you better understand your business and take it to the next level.

 

Find your nearest Rosemary Bookkeeper here – Find Your Nearest

With many of us perhaps feeling concerned, stressed or panicked by the current situation, we’ve put together a few ways of looking after your mental wellbeing during these challenging times. The below is not medical advice but aimed to help a little as you face life’s current worries.  

Connect with people

If you are in self-isolation, you may start to feel just that, isolated. What better opportunity than now to re-connect with old friends, keep in touch with family and check in with your nearest and dearest. Video calls are a great way to stay connected but why not brighten someone’s day by sending them a hand-written letter? Also, a lovely thing for your children to do as part of their homeschooling.   

Help Others and Offer Support

Being there to help others can be a mood boost for both parties. Local support groups can offer suggestions as to how you can help your local community. Maybe a phone call to an elderly resident is needed or perhaps you’re able to pick up medication for someone who is self-isolating. Little actions can go a long way.  

On a larger scale, the NHS has implemented a campaign for “NHS Volunteer Responders.” This is “a new group that will carry out simple, non-medical tasks to support people in England who have been asked to shield themselves from coronavirus because of underlying health conditions. They will be used by healthcare professionals to make sure people who are highly vulnerable to coronavirus (COVID-19) are able to stay safe and well at home.” You can see if you are eligible to help via the following website: https://www.england.nhs.uk/participation/get-involved/volunteering/nhs-volunteer-responders/ 

Relaxation techniques

Colouring In – Not just for kids! Adult colouring-in has taken off in a big way in the last few years. It’s a great way to practice Mindfulness and switch off from the world around. You can print out designs to colour in at homehttps://www.justcolor.net/ or even colour in digitally on your computer or phone. https://colormandala.com/ 

Yoga / Meditation – you can join in live via various online classes or YouTube have tonnes of instructional videos for everyone, from beginner to pro. Yoga can massively help with your mental wellbeing. 

Reading – why not take a moment to switch off and escape the world around you. Reading is great for focussing the mind and also a great way to begin an effective sleep routine.  

Sleep Routine

Maintaining a good sleep routine is always important but with many now having a less structured day, perhaps it’s time to focus on this. It’s easy to fall into the trap of staying up a little later and snoozing the alarm clock a few more times when your daily routine is not so rigid.  

If you’re having trouble sleeping, the NHS website offers some top tips: https://www.nhs.uk/oneyou/every-mind-matters/sleep/ 

With daylight hours increased last Sunday now is the ideal opportunity to set a new sleeping pattern for the Summer months.  

Exercise

Current NHS advice permits “one form of outdoor exercise a day, for example, a run, walk, or cycle – alone or with members of your household.” It is also important to remember to maintain a 2-metre distance from others when outside. So, how does exercise boost your mood? Physical activity causes the brain to release endorphins. These are chemicals which, in simple terms, cause you to feel happier and improve feelings of well-being.  

If you are unable to go out at the moment, why not participate in an online exercise class. From circuit training to ballet, there is something for everyone! 

Remember to take into account your own fitness levels and health/medical conditions before embarking on an exercise regime. 

Content is based on the Government’s health guidance and COVID-19 measures at the time of writing. Please refer to the government website to ensure that this information is current.  

If you have concerns regarding your mental health and wellbeing, further information, help and support can be found by visiting https://www.nhs.uk/oneyou/every-mind-matters/ 

With all that’s going on in the world now, everyone needs to understand what the differences between Social Distancing, Isolation and Quarantine are.

There is a difference between each of these terms and we’ll explain the difference below.

What is Social Distancing?

Social distancing should be practised by everyone, whether or not they are exposed to the virus.

Social Distancing includes avoiding handshakes, crowds and staying at least 2 metres (6 feet) away from people.

Working from home/Remote Working has been recommended by the government when possible and if showing any symptoms, you should be self-isolating.

What is Isolation?

Isolation is for those who have been either diagnosed with COVID-19 or showing symptoms of the virus.

Isolation serves as a deterrent to keep the infected away from the healthy in order to stop the spread of the virus. This applies to anyone living with someone showing symptoms, anyone with an underlying health condition or anyone over the age of 70.

What is Quarantine?

Quarantine is the restriction on the movement of people, which is intended to prevent the spread of disease. Preventing the movement of those who may have been exposed to a COVID-19, but do not have a confirmed case.

This is the current situation in countries like Italy & Spain to which they have issued a nationwide quarantine and restricted everyone from leaving their homes as much as they can.

Here are a few small graphics that we’ll be sharing on social media as well that you can share if you like:

Social Distancing Isolation Quarantine

 

Do I need a bookkeeper? Well, for me at this moment in time, I personally do not, why? Because as I am employed full time and have no other income that I need to account for. But; once upon a time my situation was different. Before I worked where I work now, I like about 5.7 million other people every year made the decision that starting my own business was my next step.

Do I really need a Bookkeeper

I know from experience that starting a business from scratch is not easy, from the practicalities of where do I run my business from? What business bank account should I get or do I even need a business bank account? To, should I be a Limited business? How do I register as a Limited business? And where is my registered address going to be? There is so much to work out, it can be overwhelming for some and possibly ignored by others.

Like many other new business owners I found my feet, made a list and worked my way through all of the things I thought I needed to get my business up and running. I decided I wanted to have a limited business to make sure I kept business and private lives separate. I found three local accountants, did some research and had appointments with them all before deciding which one was best for me, this is important, it is likely that you are going to have a very long relationship with them. I used the accountants address as my registered address because I wanted to keep my business and private life separate, then registered with Companies House… everything was coming together well.

My business got off the ground, we gained clients (the most important part) and the business grew nicely but let’s face it, running a business is a learning curve, we all know (or think we know) what we are good at, taking that to running a business doing it is quite different. There are so many things you find out that you need to be doing, and because you are a micro, small or start-up business we all try to keep costs down to a minimum. Like many other start-up’s and small business owners, I did most if the admin and back office stuff (I am going to call it stuff because well, I am great at what I am great at, it doesn’t make me great at ‘stuff’) myself because that is what I thought was the most cost effective option. – We all like to save money right?

Anyway; my business was growing well and we had our happy clients but after a number of years, I made the decision that I didn’t want to work for myself any longer and one of the main reasons was that I had found myself spending most of my time doing jobs that I didn’t actually want to do, jobs that were not part of what I wanted to do as ‘my’ business. I am pleased to say that my company is still growing nicely and in safe hands with a family member as Managing Director but, I am pleased I stepped away to spend more of my time focussed on doing the jobs that I love.

As part of my current ‘Job’, I work with lots of small and medium sized businesses and have also worked with Rosemary Bookkeeping; as someone that has had a small business, I realise how valuable their services would have been to me as a business owner. I knew I needed an accountant, as was a priority but I did not understand how beneficial it would have been to have someone doing my bookkeeping for me. It never occurred to me that outsourcing some of the admin and day to day ‘stuff’ would have been such a huge benefit to me as a business owner, I just thought I was doing the most cost effective things. If I had known, I would have spent less time doing my bookkeeping and more time on what I love and maybe, just maybe I would have chosen to stay in my business?

The Bookkeeping isn’t the only service that as small business owners we find ourselves tied up doing, there are lots of other things too. Is it time to evaluate how effective and efficient your time is? Would your time be better spent doing something else, like talking to customers, selling your services, creating a bit of artwork or doing whatever it is that you are great. Why not consider outsourcing the rest of it to someone great at it?

So; Do I really need a Bookkeeper? No, I am still employed full time and have no other income that I need to account for, what about you?

What to see how a Rosemary Bookkeeper can help? Have a look here

There is no excuse for missing any tax deadlines and unfortunately, HMRC does not accept excuses! However, some of them are quite funny, here is our list of favourite excuses:

Tax Excuses

“I failed to submit my tax return because…”

    1. “My bad back means I can’t go upstairs and that’s where my tax return is!”🚶
    2. “I had a run-in with a cow!”🐮
    3. “I’ve been cruising around the world in my yacht and only picking up post when I’m on dry land!”🛥️
    4. “My tax papers were left in my shed and a rat ate them!”🐀
    5. “My boiler had broken and my fingers were too cold to type!”❄️
    6. “After seeing a volcanic eruption on the news, I couldn’t concentrate on anything else!”🌋
    7. “A pirate stole all of my accounts!”🏴‍☠️
    8. “I was up a mountain in Wales, and I couldn’t find a postbox or get any signal!”🌄
    9. “My dog ate all of the tax returns and all of the reminders!”🐶
    10. “I had an argument with my wife and went to Italy for five years!”🇮🇹

Now for a bonus one, this has got to be our favourite excuse of all time…

“I couldn’t file on time as my partner’s being seeing aliens and won’t allow me to enter the house!”👽

If you find yourselves making up excuses contact us today to help with any tax returns you may have outstanding. Remember excuses like this the HMRC will not take to them kindly at all!

Important Tax Dates

31 January

This is the final deadline for online tax returns unless the notice to make an online tax return was issued by HMRC after 31 October 2019, in which case you have three months from the date of issue. This is also the deadline to pay any tax due for paper and online filers.

1 February

It’s important to be aware that filing your tax return late, or failing to pay the tax you owe on time, will probably mean you face extra penalty fees and interest charges, starting from the very next day!

5 April

This is the end of the tax year and shortly after this date, anyone who is required to file a tax return will receive a notice advising that you must file a tax return for the tax year just ended.

6 April

This is the start of the tax year. Why? Well, that’s a story dating back to 1582, read all about it here!

31 July

This is the deadline for additional payments if you make advanced payments on your account (known as ‘payments on account’) but you don’t want to miss this one – there are penalties if you do!

31 October

This is the deadline for filing a paper tax return, whether you choose to work out how much tax your owe yourself or want HMRC to do it. However, if you receive notice that you must file a tax return after 31 July 2017, you’ll need to send back the completed form within three months of the notice’s date of issue.

 

For all of your bookkeeping needs find your nearest Rosemary Bookkeeper and contact them today.

SMEs (Small and medium-sized enterprises with 0-249 employees) make up 99.9% of UK businesses, meaning they’re the heart of the UK economy, so we’ve put together some small business management tips to help all succeed.

1. Invest in Marketing

The world we live in is a competitive one, with the internet making it easier to build a business.

As a rule of thumb, you should keep 10% of your revenue aside for marketing if you’re a startup SME and want to push your way into the crowded market place. If you’re an established SME then 5% of your revenue is sufficient enough.

Don’t ever think that because you’re established in the market you don’t need to spend any money on marketing, your market share will reduce dramatically.

Always have a marketing plan.

Here are a few marketing channels your company can invest in:

  • Facebook/Instagram Ads
  • PPC ads using Google
  • Online content marketing
  • Renting a stand at an exhibition
  • Network marketing and referrals

Use these channels from day one to build brand attention. loyalty and anticipation.

2. Invest in Employee Training

New employees are going to need to learn the ins and outs of the business quickly yet efficiently and investing in employee training will assist with this.

As well as new employees, make sure your existing ones have exactly the same training, even if they’ve been with you for a good few years.

Put together a training plan for all of your employees, you can find one specific for new employees on inc.com.

Sufficient staff training can benefit your business massively, here are a few benefits:

  • Improved employee performance
  • Improved employee satisfaction and morale
  • Being able to address weaknesses and accommodate these accordingly
  • Increase productivity
  • Reduce employee turnover
  • Gives you the ability to delegate certain tasks

There are many more reasons why employee training is vital to your business and you can find out more here.

3. Separate Personal and Business Finances

If you’re completing all of your bookkeeping yourself and mixing your personal and business expenses together then you’re making things a lot harder.

You would have to sit and sift through hundreds of receipts and separate them into business and personal, we can guarantee you haven’t got time for that.

If you initially keep them separate, then this is something you won’t need to do and will give you time to do other important tasks.

When the tax return deadline comes around, if you’re organised and have split your business and personal expenses, then you’re more likely to pay the right amount of tax for your business.

4. Schedule Meetings With Yourself

This may sound a bit crazy but you should schedule meetings with yourself to set time aside to make important business decisions and plan for future growth.

Remember, you’re the one responsible for the success or failure of your business, you’re the one your employees will come to for guidance, and if you don’t run a tight, well-organised ship, then your business will sink.

So every week book a meeting room for 30 minutes to an hour to take yourself away from your office. A different environment will take you out of your routine, help with creative thinking and productivity.

5. Get Professional Help

Don’t be scared to ask for help with certain tasks like your bookkeeping or maybe even marketing for your business there are always other SMEs out there willing to help.

One of the most time-consuming tasks in business is your bookkeeping and this can take you away from growing your business.

Remember, no one is an expert at everything, therefore, don’t try to be and ask for help with certain tasks.

 

Why do your bookkeeping yourself when you can pass this task on to a professional bookkeeping service like Rosemary Bookkeeping?

For more details on our bookkeeping services for your SMEs, find your nearest Rosemary Bookkeeping business and we’ll be able to assist with any queries.

 

 

 

 

We’ve put together a bookkeeping checklist for you to follow and make sure you’ve got your books together.

Have a read to learn what is involved for your bookkeeping 👇👇

Bookkeeping Checklist

Bookkeeping Checklist by Rosemary Bookkeeping

Do you want to download the checklist to print it out to stick on your wall? Click here – Download

  1. Enter sales invoices
  2. Enter purchase invoices
  3. Enter cheque payments
  4. Enter bank receipts
  5. Enter petty cash receipts
  6. Reconcile bank accounts
  7. Reconcile credit card accounts
  8. Enter prepayments and accruals journals
  9. Enter depreciation journals
  10. Enter payroll journals (if required)
  11. Enter stock journals (if required)
  12. Run VAT return (if required)
  13. Run aged debtor and aged creditor reports
  14. Run Profit & Loss statement
  15. Run Balance Sheet
  16. Check all reports for accuracy

Confused over this Checklist?

If you’re not confident in your bookkeeping ability then this checklist may just look like a lot of words and not make any sense.

There is no need to worry, that is what we do on a daily basis and we’re always here to help in any way we can.

 

Find your local bookkeeping expert here

Having your bookkeeping up to date is a vital part of your company’s long-term success in your business market.

With many new small businesses nowadays the owners feel like they have to do everything themselves, which includes bookkeeping.

Don’t ever feel like as a small business owner you are on your own, there are always companies willing to help with growing your business.

business

Organised Books Can Help With Business Growth

Being disorganised with your bookkeeping can make the job of maintaining positive cash flow and turning over a profit a lot more difficult.

Obviously, as a small business owner, you will want to make your life easier and not harder, so hiring a bookkeeper can sometimes be the best thing for your business.

One of the best things you can do in the current world is to start using digital tools, outsourcing to a professional, or both, which together can assist in managing tax deadlines and keeping up to date with any new government regulations, such as Making Tax Digital.

Accurate bookkeeping records lead to more in-depth and better informed financial projection and strategies, so this is definitely something that needs to be adopted for success.

Don’t Neglect Your Books

Your business’s bookkeeping is on your to-do list next month, great!

However, the majority of business owners will postpone their bookkeeping for a later date, this is a big no-no as you could miss important deadlines.

If you haven’t got long until a tax deadline and you rush your bookkeeping, mistakes will be made! This can result in incorrect tax submission, and potentially some kind of fine.

That is why hiring a bookkeeper like Rosemary Bookkeeping to keep your books on track will result in more time to grow your business.

Accurate Financial Information

An outsourced bookkeeper will always be able to provide you with efficient, accurate and up to date financial information when it’s needed for important times like quarterly board meetings or new investor meetings etc.

Another great reason for hiring an external bookkeeper is that you can save your company a bit of money!

Instead of hiring a full-time employee to complete your bookkeeping for you, an outsourced company like Rosemary Bookkeeping can be hired on a part-time basis when needed.

 

Rosemary Bookkeeping delivers an intelligent bookkeeping service to SME’s, Accountants and Franchisors ensuring a consistency of delivery and high-quality work.  Our practical, down to earth and friendly approach provides clients with information that enables them to understand and make decisions on their business, provides peace of mind that HMRC will be happy, with fair and reasonable charges.

Find your nearest Rosemary bookkeeper here.

Having worked in finance for 15 years and a CIMA qualified accountant, Fiona Perks decided to take the leap into running her own bookkeeping business, which with the help from Rosemary Bookkeeping, became a reality.

Rosemary Bookkeeping Wyre Forest

“I can’t wait to get started and help local business to get their books organised,” said Fiona.

One of the main reasons that Fiona wanted a Rosemary Bookkeeping franchise was because she wanted a better work-life balance, especially with a young family at home.

Fiona is motivated and very keen to grow her business and hopes to be able to offer flexible working options in the Wyre Forest area.

“I received nothing but positivity when in talks with Rosemary Bookkeeping at the start and everything just naturally fell into place”.

Sujay Patel, Rosemary Bookkeeping Network Support Manager added;

“I’m excited to see Fiona kicking off her Rosemary journey with a potential client already in the pipeline.”

If you’re looking for a bookkeeping specialist in the Wyre Forest area, contact Fiona Perks today at fionaperks@rosemarybooks.co.uk.

Find your local Rosemary bookkeeper here.

ServiceMaster has over 300 franchisees operating in close to 700 licensed areas under its brands, including Merry Maids, ServiceMaster Clean, Rosemary Bookkeeping, TruGreen Professional LawnCare and Furniture Medic.  Rosemary Bookkeeping has been recognised as a leading franchise opportunity in the Elite Franchise Top 100 franchises in the United Kingdom.