cloud bookkeeping

Cloud bookkeeping is the best thing since sliced bread and it is only going to get better!

It is a complete game changer for small businesses, and here are a few reasons as to why.

cloud bookkeeping

According to The CEO of Panalitix, “Over 90% of small and medium businesses will move their accounting and bookkeeping activities to the cloud by 2020.” (Arbitrue)

What are the advantages of cloud bookkeeping?

  • Instant access anywhere in the world– Cloud bookkeeping software has stability, reliability, along with being quick and easily accessible anywhere in the world, even sitting on the beach, sipping a cocktail in the Caribbean!
  • Save money and storage space – Having cloud-based software can save you money, as you don’t have to purchase any processors or server space to store your data on or process any information
  • Keep your data secure 

    – Your cloud platform is encrypted and has API keys that help keep your data private and secure
    –  If you have hardware failures, you will never experience data loss, as all of your data is backed up securely

  • Regular updates 

    – The digital world is changing all the time and cloud service providers regularly update their platforms to keep up with the times and provide the best technology they can for the customers

There are so many more reasons as to why you should get your business into the cloud bookkeeping world.

Can cloud bookkeeping provide me with financial reporting?

The short answer is yes!

Having that ability to have real-time financial reporting for your business is a large step towards your financial success.

After all, if you don’t have the data to analyse, then your company will struggle to improve and grow!

Cloud bookkeeping is the way forward with the digital age and it puts all of you business owners back in the driving seat, by providing you with auto-updated and real-time data about the financial health of your business.

 

Here at Rosemary Bookkeeping, we would always recommend getting signed up to a cloud bookkeeping platform to make your life easier.

For more information on bookkeeping services in your area, all you need to do is pick up the phone or pop us over an email to get in contact. Find your nearest Rosemary Bookkeeper here.

There is one thing that most small business owners loath to do and that is bookkeeping.

We understand, there are a lot more riveting things you could be doing with your day! However, it is a legal requirement, so it needs to be done.

Good bookkeeping and accurate records are important in keeping your company running and financially healthy.

Here are 8 top tips for small business on how to improve your bookkeeping:

1.  Procrastinating is a no-no

Are you a procrastinator who leaves everything until the last minute?

Well, with bookkeeping, you can’t be! It can quickly get out of hand and pile up on your desk.

It is important that you keep on top of financial deadlines, for example Making Tax Digital on 1st April 2019.

MTD is a requirement for VAT-registered businesses with a taxable turnover above the VAT threshold to use the MTD service to keep records digitally and use software to submit their VAT returns.

If you feel like you don’t have time to do your bookkeeping and run other parts of your business as well, you can give Rosemary Bookkeeping a call to help with all of your bookkeeping needs.

2.  Bad filing systems

You need to make sure, as a business owner that you are keeping all of your old receipts and filing them correctly with accompanying paperwork.

If you’re reading this and thinking, “oh dear I don’t keep my receipts”, don’t worry there are plenty of business owners like this around the UK.

Get into a habit of when you get in the office every morning to pop your receipts in a folder. Even if this is being filed correctly later that day, at least you have made a start.

Are all of your invoices and bills in sequential order? If they aren’t, then they should be! This will make life a lot easier when it comes to any deadlines, or audits etc.

A quick tip is to start using cloud-based software. This software is very useful and saves you a lot of time when it comes to filing. It can scan your receipts, input important information about your business cash flow and also generate invoices.

3.  Mixing business with personal expenses

If you’re doing all of your bookkeeping yourself, and mixing your business and personal expenses then you’re making your bookkeeping a lot harder.

You would have to sit and sift through hundreds of receipts and separate them into business and personal.

If you initially keep them separate, then this is something you will not need to do and will give you time to do other important tasks.

When the tax return deadline comes around, if you’re organised and have split your business and personal expenses, then you’re more likely to pay the right amount of tax for your business.

4.  Being consistent with your accounts

If you can, set the same date every month to sit down for a good few hours to do get your bookkeeping and accounts in order for the last calendar month.

If you feel like you’re bogged down with too many other tasks, then you can always contact Rosemary Bookkeeping to take over the bookkeeping side of your business.

5.  Pay electronically

An easier way to keep an eye on and make your bookkeeping easier is to make sure all business transactions are paid on your business card and not with cash.

This is obviously, because of the information your bank would provide on a statement; amount, date and the recipients/company name.

6.  Employee classification

Many businesses have different classifications of employees, be it full-time employees, part-time employees and independent contractors.

Keeping these separate and correctly classified is important to avoid such things like any overpayment of taxes or misfiling.

7.  Backup, Backup, Backup!

We all know what technology is like, it can decide to turn off or have some kind of error at any time.

This is why backing up your data securely on a cloud-based platform is extremely important!

You need to make sure this is a secure platform that works in conjunction with GDPR to ensure the safety of your data.

8.  A light bit of reading

You would be surprised at how many business owners don’t read financial statements and just add them to their procrastination pile.

There are plenty of reasons why financial statements can help with your business and avoid a financial breakdown. Here are a few reasons:

  • See current/upcoming financial trends within your business sector
  • Gain insight into maximising your tax deductions for the year
  • Share with existing/potential investors as to how your business is performing
  • Stay in control of all of your cash flow

Those are but a few reasons why financial statements can help you run a business and keep your bookkeepers happy!

 

If you feel like you don’t understand the bookkeeping side of your business, or just don’t have time to do it, you can always contact your local Rosemary Bookkeeping office here.

bookkeeping tips

The thought of having to balance the books each month can have some small business owners panicking. Not to mention having to deal with the ever-growing pile of invoices and receipts. If this sounds familiar, try these ten bookkeeping tips …

  1. Keep personal and business separate

Separate bank accounts are a must when running your own business. Keeping personal and business finances separate will help to ensure there is no messy mix-ups.

  1. Don’t throw anything

Nothing goes to waste. Ensure your staff keep receipts or invoices for expenditure and attach them to expenses claims. You then to keep all records for at least six years, just to be safe.

  1. Filing your paperwork

Filing paperwork should be simple. Sales invoices should be raised and filed in order, whilst purchases should just follow a system that is logical to you.

  1. Stay on top

Working to a routine, a plan, a schedule can help you to stay on top of your finances. Diarising time to update records or reconcile your bank account will mean you stick to it and it doesn’t become a forgotten chore.

Raise sales invoices quickly and file paperwork on time, you’ll be able to remember what happened last week but not last month or the month before.

  1. Petty cash is pretty important

Reduce the risk of theft or missing cash with a keen eye on petty cash. Keep receipts and reconcile the account regularly to stay on top of things.

  1.   Getting’ paid

Cash and cheque payments might be old school but it’s important you stay on top of things and get them banked fast. You’ll reduce the chances of losing them, spending them and the quicker it’s in the bank, the better for your cash flow.

  1. Chasing debtors

Set a policy for chasing debtors, as slow payers can cause real harm to your business and cash flow. You aren’t loaning money so your clients need to pay.

  1. Plan ahead

Putting money aside, perhaps in another account will mean there are funds available should HMRC come knocking. There will always be future expenditure such as VAT so plan ahead.

  1. Learn the basics

You should always have a professional handle your finances for you but knowing the basics can help you day-to-day.

  1. Brings in the pros

To stay compliant and out of trouble, you should always look to hire a professional. Work with a local bookkeeper or speak to your accountant for support. You are good at what you do so leave the finances to those that are good at what they do.

 

There is no excuse for missing your self assessment tax deadlines and unfortunately HMRC do not accept excuses! Therefore we’ve produced a quick guide to the six most important self assessment tax dates…. download our guide and save it for future reference or you can always call our local teams for more help!

6 April

This is the start of the tax year. Why? Well that’s a long story

31 July

This is the deadline for additional payments if you make advanced payments on your account (known as ‘payments on account’) but you don’t want to miss this one – there are penalties if you do!

31 October

This is the deadline for filing a paper tax return, whether you choose to work out how much tax your owe yourself or want HMRC to do it. However, if you receive notice that you must file a tax return after 31 July 2017, you’ll need to send back the completed form within three months of the notice’s date of issue.

31 January

This is the final deadline for online tax returns, unless the notice to make an online tax return is issued by HMRC after 31 October 2017, in which case you have three months from the date of issue. This is also the deadline to pay any tax due for paper and online filers.

1 February

It’s important to be aware that filing your tax return late, or failing to pay the tax you owe on time, will probably mean you face extra penalty fees and interest charges, starting from the very next day!

5 April

This is the end of the tax year and shortly after this date anyone who is required to file a tax return will receive a notice advising that you must file a tax return for the tax year just ended.

 

For further help with these self assessment tax dates or bookkeeping advice, why not contact your local Rosemary Bookkeeper!

A recent  report for the business innovation charity Nesta  suggests that Small businesses’ growth could  be stifled because of the burden of financial administration and also warns  that a lack of transparency in the market for financial products can hamper  small firms. 

It found that 42% of entrepreneurs say dealing with finances is the most stressful aspect of running a company, while 17% add that the stress has made them unwell.  The vast majority of small business owners handle their banking and finance without professional help. One in five spend more than eight hours a week managing their banking.

If you can identify with these findings then outsourcing your bookkeeping is an easy way to ensure that a professional is dealing with your business finances giving you more time to spend developing your business and looking after your health!

Rosemary Bookkeeping delivers an intelligent bookkeeping service to SME’s, Accountants and Franchisors ensuring a consistency of delivery and high-quality work.  Our practical, down to earth and friendly approach provides clients with information that enables them to understand and make decisions on their business, provides peace of mind that HMRC will be happy, with fair and reasonable charges.

If you would like further information please get in contact with us 0345 862 0072 info@rosemarybooks.co.uk.

Rosemary Bookkeeping has a network of Franchise Partners  across the UK who all have bookkeeping clients.

The Worthing office is looking for a part time, experienced bookkeeper to provide support to one of the Franchise Partners. A small business with big ambitions, this exciting role will suit an experienced bookkeeper looking for a varied role with the flexibility and identity that a small company environment provides.

Role includes but is not limited to – Undertaking bookkeeping for various clients

Job Specification

  • Part time ad hoc hours to suit
  • Work from home (ideally based in the Worthing area)

Experience required

  • Previous proven bookkeeping experience essential and able to work to deadlines
  • Sage experience essential, Quick Books and Xero desirable
  • Must be IT literate and good MS Office knowledge

Needs to have

  • Space in own home to work – preferably a home office
  • Up to date computer and printer (must be protected by an approved anti-virus software and a minimum configuration of Windows 7, MS Office) we will provide the necessary bookkeeping software
  • Clean full driving licence

Personal Attributes

  • Friendly, personable
  • Excellent interpersonal/communications skills
  • Analytical/logical
  • Attention to detail
  • Ability to work on own initiative
  • Ability to work to a deadline
  • Not afraid to ask questions

If you would like to discuss this opportunity in more detail please call Sheila on 01903 680238 or email her sheilamartakies@rosemarybooks.co.uk.

Steve Brown of Rosemary Bookkeeping Newbury is a finalist in the Olderpreneur of the Year category of the BFA’s Franchisee of the Year Awards.

Steve started his bookkeeping business in 2010 with his daughter, TJ Sutherland, who operates  the Basingstoke territory.

He says: “I was working long hours in IT as a global business support manager in a pressurised environment and my daughter was looking to go back to work after having her daughter. We both wanted to achieve a better work/life balance.

Teamwork

“Since 2010 our business has grown extensively and we now have two full-time and three part-time members of staff. TJ and I work as a team, but each has key roles, with individual responsibility for our own territory and the clients within our territories. “Having grown the business, we now are able to take a back seat in relation to actually doing the processing and focus more on managing and growing the business. “One of my key aims at the start of the franchise was that I wanted to build a sustainable business to pass down to my children and grandchildren and support the local community. Rosemary Bookkeeping has helped me to fulfil this ambition and I hope that in our next term with Rosemary perhaps I can retire. “I am extremely proud to be a finalist in the British Franchise Association awards. It shows that even with age you can achieve great things.”

Affordable

The Rosemary Bookkeeping franchise responds to the increasing need in the UK for an affordable, professional bookkeeping service that supports both the client and the accountant. It’s based on a business concept that has been established and refined since 2002, providing a bookkeeping system within a fully supported franchise package. The franchise is run by two successful business women, Joanna Dennis and Lisa Curteis, who have over 50 years of business and bookkeeping experience between them. As an associate member of the bfa, Rosemary Bookkeeping has a proven ability to grow and sustain a franchise network.

Goska Dabrowski, as a child, moved around  the world with her family – from Poland to Germany and finally settling in  South Africa where she married and had her children.

In 2014 the family decided to relocate to the UK. Whilst on a business trip to the UK, Goska’s hsusband, Jan,  saw an article featuring Rosemary Bookkeeping in a franchise magazine. Being a bookkeeper, with 14 years of experience, after reading the article Goska knew that this was the perfect opportunity for her.

Settling in Bournemouth Goska continued with her due diligence on Rosemary Bookkeeping and after speaking to some existing franchise partners and meeting the Head Office team decided to join the franchise.

She hopes that the wealth of experience she has built up with ensure that she effectively support and guide her clients by offering a efficient and professional bookkeeping experience.

Rosemary BookkeepingTM franchise responds to the increasing need in the UK for an affordable, professional bookkeeping service that supports both the client and the accountant. Goska will be working in harmony with her clients’ accountants, providing them with exactly what they need in the format they want saving his clients’ time and money.

The franchise is based on a business concept that has been established and refined since 2002, providing a unique bookkeeping system within a fully supported franchise package. Goska will be able to obtain great flexibility and the potential for a superb work-life balance, that will allow her to juggle her new business whilst looking after the family home with her husband and children.

The franchise is run by 2 successful entrepreneur business women, Joanna Dennis, Lisa Curteis who have over 50 years of business and bookkeeping experience between them. As an Associate Member of the bfa, Rosemary Bookkeeping has a proven ability to grow and sustain a franchise network.

Rosemary Bookkeeping has recently opened up more territory opportunities in the Midlands, North of England and South East. For more information please call 0345 8620072.

How do Rosemary  Bookkeeping support franchisees during times of technological change?

Just like any business in any sector, Rosemary Bookkeeping  have to keep innovating and changing the way they work in order to keep up with  changes in technology. While HMRC aim for a fully digital system by 2020 so it is essential that bookkeepers remain up-to-date with advancing technologies to avoid going out of business. With such a massive shift in the way that bookkeeping is conducted, how do Rosemary  Bookkeeping support their franchisees in this changing world?

Rosemary Bookkeeping support to deliver their bookkeeping services as well as marketing their business in a digital world. By keeping up to date with the latest technology and software, franchisees ensure that they stay ahead in a highly competitive market. They are trained in new ways of working to win and retain business – working smarter and faster whilst maintaining a high level of customer service.

The Rosemary Bookkeeping franchise has over 20 nationwide franchised offices with a potential market size of approximately 6 million individual businesses. The franchise is based on a business concept that has been established and refined since 2002 providing a unique bookkeeping system within a fully-supported franchise package. Franchisees obtain huge flexibility with superb work-life balance – they work the hours they want, around their own commitments.

With so many businesses now operating online and using third party software to integrate into their businesses to complete sales activity it is vital that bookkeepers understand how this impacts their clients’ business so that they don’t get left in the dark ages whilst everyone else flies into the digital world and this is where Rosemary Head Office can offer support to their franchisees.

“One of our key customers is an online retailer. The biggest difference between an online client and a regular client is the lack of paperwork. We exchange all of the documents we need online and then upload them into our own online software in order to generate an invoice for each transaction. It’s a very simplistic system. There can be VAT issues depending on where their customer is and foreign currency can be a bit more complex. Rosemary Head Office support us in the technical aspects of the work and if we ever have any queries they’re our first port of call. We structured our online system along the lines of the Rosemary system which gives us guidelines for our own business,” explain Tony and Rosie, Rosemary Bookkeeping franchisees in Cheshunt.

“At Rosemary Bookkeeping, we provide our franchisees with a knowledge bank called ‘Herbal Essences’. This helps our franchisees to differentiate between different types of client and a guide on how to provide the best service for each one. As the bookkeeping world evolves, at Rosemary Bookkeeping, we keep on top of changes and make sure that everything we do is in line with the changes. Technology changes what we do for clients and how we do it,” explains Lisa Curteis, Franchise Director at Rosemary Bookkeeping.

Rosemary Bookkeeping ensure that they stay ahead of the competition and keep their franchisees successful and thriving in the bookkeeping sector.

If you would like to find out if the Rosemary franchise would suit you please take a look at our website www.rosemaryfranchise.co.uk and contact our Franchise Team on 0345 862 0072 for an introductory chat.

When you speak to the  experts on this topic the replies are varied. Some say in January, some say after the school summer holidays. The truth is, it really depends on the industry, the potential clients and with the biggest differentiator being the new business owner themselves.

It’s been a successful Q1 for Rosemary Bookkeeping Franchisees with more satisfied new clients than ever! The number of small businesses operating in the UK has been steadily increasing. In the last 24 months alone there’s been 146,000 new businesses formed, taking the total number of SMEs to around 6 million. That’s a huge market! It’s no wonder Rosemary Bookkeeping are seeing even more small business clients coming to them to keep their books tidy and up-to-date.

The how, what and when to business!

With business ownership being such a fashionable and attractive route to earning a living, many people turn their thoughts towards how they will make good money and in what sector to start in. The beauty with franchising is the greatly reduced risk in using someone else’s tried, tested and proven business model. Let them make the mistakes, so you can avoid them and fast track your own success – it’s a no brainer really. That’s why franchising has an over 97% success rate (according to the bfa/NatWest annual survey). Plus, there’s already a market need established – vital if you want to get ahead.

So, we go back to timing – the when. If you are considering a service based business, then the first rule of thumb is to make sure you have a good, solid target market. We’ve already explained that business ownership is on the increase (check out recent stats on the FSB website too). Rosemary Bookkeeping is so successful because their franchisees help small firms to intelligently process and keep financial records. Yawn yawn ,boring boring some might say, but hang on a minute! Having clear and meaningful accounts isn’t just something the banks like to see when considering lending. If you’re serious about growing, you’ll need to look weekly and monthly at meaningful management accounts: profit levels and payment schedules alone help clients understand what is happening in their business so they can make decisions about how to grow, what support they need or when to get finance.

What a client says:

“I’ve always been interested in how businesses make decisions to grow and what information they use. Our Rosemary Bookkeeping franchisee provides super tailored reports before our board meetings so we can really see what is happening,” Sarah Carlile, Director at Coconut Creatives Ltd.

The Rosemary Bookkeeping franchise has over 20 nationwide franchised offices with a potential market size of approx. 6 million individual businesses. The franchise is based on a solid business concept established in 2002 with a unique charge-by-transaction bookkeeping service. It’s clear to clients exactly what they’re paying for which offers complete transparency for new sole traders or Ltd companies. Franchisees obtain huge flexibility with superb work-life balance – they work the hours they want, around their own commitments.

If you would like to find out if the Rosemary franchise would suit you please take a look at our website www.rosemaryfranchise.co.uk and contact our Franchise Team on 0845 862 0072 for an introductory chat.

We’re looking for more Franchise Partners  to join our growing network. Why not take the Rosemary Bookkeeping Franchise Partner quiz to see if you’ve got what it takes.

  • Do you want to choose the hours you work?
  • Are you ambitious?
  • Do you want to be your own boss?
  • Do you have drive and determination?
  • Can you delegate and manage people?
  • Can you follow a proven system?
  • Are you looking for a business with growth potential?

If you answered yes to 5 or more of the above, then Rosemary Bookkeeping could be the franchise opportunity you’ve been looking for.

Rosemary Bookkeeping delivers intelligent bookkeeping services to SMEs, accountants and franchisors ensuring consistency of delivery and high-quality work. We enable clients to make decisions on their businesses and give peace of mind that HMRC will be happy. With a market of over four million businesses in the UK, we know that our services are in demand and valued by business owners who are looking to spend time building their businesses. Our franchise is based on a unique business concept that has been established and refined since 2002 providing a bookkeeping system within a fully supported franchise package.

Shape your future

Not only will we support you in setting up and running your business, we offer three entry levels to reflect the added training and support we provide at the higher entry levels. We know that everyone has different goals and skillsets which is why our entry levels vary depending on your goals, aspirations and experience.

  • Associate Franchise Partner – £8,970
  • Franchise Partner – £16,970
  • Managing Franchise Partner – £21,970

In the progression from Franchise Partner to Managing Franchise Partner you will receive even more training and expert advice on growing your team to help you develop your business even further.

By offering these entry levels, we give you a process of managed progression to allow qualified professionals a lower entry level with vast opportunities to grow at your own pace and when the time is right within our extensive support structure.

Please contact us today if you’re ready to become a Rosemary Bookkeeping franchisee.